Administrative Executive

Job Description

Artifex HR is hiring for a luxury real estate company in Chennai.

Position Overview:

The ideal candidate is proactive, detail-oriented, and able to juggle multiple responsibilities in a fast-paced real estate setting.

Key Responsibilities:

• Serve as the first point of contact for clients, visitors, and stakeholders, ensuring a professional and welcoming reception.
• Handle incoming calls, emails, and inquiries, providing accurate information or directing them to the appropriate departments.
• Maintain a clean and organized front office area, including the reception desk and meeting rooms.
• Schedule and manage appointments, client meetings, and conference room bookings.

• Provide administrative support to the real estate team, including preparing documents, reports, and correspondence.
• Maintain and organize office records, property files, and client databases.
• Assist in managing office supplies, inventory, and vendor coordination.
• Handle courier services, incoming and outgoing mail, and other logistical tasks.

• Assist with client onboarding processes, such as collecting necessary documents and sharing property-related information.
• Coordinate with agents, property managers, and other departments to ensure seamless communication.

• Support HR and accounting functions, such as maintaining attendance records, expense tracking, and petty cash handling.
• Ensure compliance with office policies and procedures, maintaining confidentiality and professionalism.
• Assist in organizing company events, meetings, and team activities.

• Bachelor's degree or equivalent qualification.
• 2+ years of experience in a front office or administrative role, preferably in the real estate industry.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
• Strong organizational and multitasking abilities.
• A proactive attitude with a focus on problem-solving and attention to detail.
• Knowledge of real estate processes and terminology is a plus.

CTC- Up to 4.2 LPA

Working Days - Monday to Saturday

Work Location - Mylapore