Executive Assistant- Aviation Industry

Job Description

Company Overview

Al Fahad Tour and Travel is a recruitment and staffing company headquartered in Bijnor, with 2-10 employees. Specializing in the Travel Arrangements industry, Al Fahad Tour and Travel is focused on providing superior travel solutions. For more information, please visit Al Fahad Tour and Travel.

Job Overview

We are seeking a dedicated and efficient Executive Assistant to join our team at Al Fahad Tour and Travel in the aviation industry. This is a junior-level position based in Noida, Delhi. The ideal candidate should have 1 to 3 years of relevant experience in administrative roles, especially in managing executive-level tasks.

• Proven experience in calendar management, ensuring executive schedules are maintained efficiently.
• Strong travel coordination skills, able to arrange both domestic and international travel plans.
• Proficiency in expense reporting, including accurate and timely submission of expense claims and reports.
• Expertise in meeting coordination, from scheduling to setting up meeting rooms, and ensuring meetings run smoothly.
• Excellent communication skills, both written and verbal, to effectively interact with internal and external stakeholders.
• High attention to detail to ensure all tasks and responsibilities are executed with precision and accuracy.
• Ability to maintain strict confidentiality when handling sensitive information and documents.
• Strong problem-solving skills to address any issues that may arise swiftly and professionally.

• Manage executive calendars, including scheduling and rescheduling appointments and meetings as needed.
• Coordinate travel arrangements, including booking flights, accommodations, and ground transportation.
• Prepare and submit expense reports and ensure timely reimbursement.
• Arrange and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Communicate effectively with team members and external partners to facilitate smooth operations.
• Maintain a high level of confidentiality when handling sensitive company information and materials.
• Provide general administrative support to executives and assist with other tasks as required.
• Address and resolve any issues or problems that may arise during the execution of duties.