Senior GeM Tender Specialist

Job Description

Job Description:

• Manage and oversee daily updates on Defence E-procurement GeM Portal (Ministry of Defence) and other tender platforms, ensuring compliance and efficiency in all operations.
• Lead and optimize processes related to the GeM portal and other tender platforms, specifically for dental products, while ensuring alignment with company objectives.
• Conduct and supervise L-1 comparisons, ensuring data-driven analysis for strategic decision-making and bid competitiveness.
• Oversee product link provisioning, catalog management, and the addition of new brands/catalogues, while managing direct order processing effectively.
• Maintain and organize all tender-related files and documentation to ensure compliance and audit readiness.
• Lead the preparation, submission, and follow-up of E-Tenders, ensuring accuracy, timeliness, and adherence to all tender requirements.
• Address and resolve client issues related to tenders, including material delivery, payment disputes, and other concerns, ensuring client satisfaction.
• Take full ownership of bid preparation, guiding the team in creating and organizing all relevant documents and ensuring completeness.
• Collaborate with cross-functional teams to collect and submit technical data sheets, test reports, certifications, and other essential supporting documents.
• Analyze and interpret tender documents, including qualification criteria, scope of work, and technical specifications, providing clear direction to the team.
• Represent the company in pre-bid meetings and post-negotiation discussions (PNC), driving favorable outcomes and maintaining strong client relationships.
• Provide leadership and mentorship to the tender management team, ensuring consistent performance, skill development, and alignment with organizational goals.
• Monitor and manage team performance, delegate tasks effectively, and foster a collaborative work environment to achieve targets.

Required Skills:

• Bachelor's degree with a minimum of 5+ years of experience in tender management, preferably in the defence or dental products sector.
• Proven expertise in navigating e-procurement portals such as GeM and other government tender platforms.
• Strong leadership and team-handling abilities, with a track record of managing high-performing teams.
• Extensive knowledge and experience in preparing, organizing, and maintaining tender-related documentation, including qualification criteria, technical data sheets, and certifications.
• Comprehensive understanding of dental products, their specifications, cataloging, and brand management processes.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) for creating detailed documentation, comparisons, and reports.
• Exceptional communication, leadership, and problem-solving skills to manage client interactions and foster a collaborative team environment.