Senior Finance Operation Specialist - I

Job Description

Job Description:

As an Account Executive, you will play a pivotal role in managing financial transactions, maintaining accurate records, and ensuring efficient processes in the Accounts Receivable (AR), Accounts Payable (AP), and Invoicing departments. You will collaborate closely with internal teams, clients, and vendors to uphold financial integrity and facilitate seamless transactions.

Responsibilities:

Accounts Receivable (AR) Management:

1. Generate and send accurate and timely invoices to clients.
2. Monitor accounts to ensure timely collection of payments.
3. Reconcile discrepancies between payments and invoices.
4. Follow up on overdue payments and resolve billing issues promptly.
5. Maintain a detailed record of transactions and client interactions.

Accounts Payable (AP) Processing:

1. Review and verify invoices and expense reports for accuracy.
2. Process payments to vendors in a timely manner while adhering to payment terms.
3. Reconcile accounts payable transactions and resolve discrepancies.
4. Communicate effectively with vendors regarding payment inquiries and discrepancies.
5. Maintain organized records of all vendor transactions.

Invoicing Procedures:

1. Coordinate with various departments to gather necessary information for invoicing.
2. Ensure invoices are compliant with company policies and regulatory requirements.
3. Review billing data for accuracy and completeness before issuing invoices.
4. Generate recurring invoices and statements as per client agreements.
5. Address client inquiries and provide assistance related to invoicing matters.

Financial Reporting and Analysis:

1. Prepare regular reports on AR and AP aging, cash flow, and other financial metrics.
2. Analyze financial data to identify trends, potential risks, and opportunities for improvement.
3. Collaborate with the finance team to support month-end and year-end closing processes.
4. Assist in budgeting and forecasting activities as needed.

Process Improvement:

1. Identify inefficiencies in AR, AP, and invoicing processes and propose solutions for improvement.
2. Implement best practices to streamline workflows and enhance accuracy.
3. Stay updated on industry trends and regulations related to financial transactions.

Requirements:

1. Bachelor's degree in Accounting, Finance, Business Administration, or related field.
2. Proven experience (X years) in accounting, AR, AP, or related roles.
3. Proficiency in accounting software (e.g., QuickBooks, SAP) and MS Office applications.
4. Strong attention to detail and accuracy in financial data management.
5. Excellent communication and interpersonal skills.
6. Ability to prioritize tasks and meet deadlines in a fast-paced environment.
7. Analytical mindset with the ability to interpret financial data and generate insights.
8. Familiarity with regulatory requirements and accounting principles.