Chennai - Executive Secretary

Job Description

Sapience Publications is looking forward to hiring an Executive Secretary to handle specialized tasks, such as maintaing the executive's or team's day to-day tasks, working with legal or financial documents, assisting with HR functions, or managing executive-level projects.

Salary: upto 5LPA

Responsibilities:

• Scheduling & Calendar Management: Organize and maintain the executive's or team's calendar and arrange meetings, appointments, and events.
• Correspondence: Draft, proofread, and send emails, letters, and other forms of communication.
• Record-Keeping: Maintain records of meetings, including minutes, decisions made, and action items, and follow up on any pending tasks.
• Internal Communication & External Communication: Act as a point of contact for internal teams and departments, ensuring effective communication. Handle communication with clients, customers, and external stakeholders, including answering phone calls and managing inquiries.
• Schedule and coordinate meetings, prepare agendas and distribute necessary materials beforehand.
• Travel Arrangements: Book travel accommodations, flights, and transportation for staff or executives, and prepare itineraries. Assist in the planning and organisation of company events, conferences, or seminars, including logistics and coordination.
• Confidentiality and Security: Confidential Information: Handle sensitive information with discretion and maintain confidentiality as required by the organisation.

Key Attributes:

• Organization: Ability to handle multiple tasks and responsibilities efficiently.
• Attention to Detail: Ensuring that no task or detail is overlooked, especially in scheduling and documentation.
• Confidentiality: Handling sensitive information with care and discretion.
• Multitasking: Ability to manage several tasks at the same time and under pressure.