Purchase & Logistics Executive

Job Description

ROLES & RESPONSIBILITIES:

PURCHASE:

• Material requirement planning and scheduling - Handle overall requisition of mechanical and electrical parts, tools and equipment, consumables, commercial items that may be required for production, maintenance, stocks or office use.
• Identification of suppliers, quote arrangement, review, comparative analysis - Receiving quotes from vendors, suppliers and freight agents and evaluate the same basis technical specifications, product/ component quality, price & payment terms, MOQ, vendor location
• Negotiation of commercial terms and conditions and release of RFQ/ RFP
• Preparation and release of POs, follow up on payments, shipping and delivery of all material as per production schedules
• Receipt of Order acknowledgement along with delivery dates - Maintain records for order and receipts, costs involved with relevant document evidences.
• Resolve any issues pertaining to items / documents supplied (quality/ quantity/ returns)
• Collate and submit documents required for Stores GRN and to Accounts for reconciliation.
• Maintain records for suppliers and service providers payments, outstanding invoices - liaise with accounts for accuracy.
• Troubleshoot all receiving/shipping complaints to find the cause, help resolve the issue, and prevent re-occurrence
• Foster collaborative relationships with vendors, suppliers & freight agents and monitor the performance periodically in terms of ability to meet quality and delivery requirements. Provide feedback and discuss projected production forecasts or changes.
• Generate project wise reports (weekly and monthly) for purchase and sales transactions with associated expenses such as freight and clearance, duty and IGST etc project wise
• Ensure all vendors are registered and yearly contracts are renewed
• Preparation of Monthly, Quarterly & Yearly forecasting and Periodic Maintenance (PMP)
• Ensuring the spares & tools availability in stock for the machine maintenance
• Evaluate, negotiate and finalize contractual/ warranty terms with service providers and vendors

Logistics:

• Handling inter-city and intra city logistics and ensuring all material reaches as planned
• Arrangement of freight quotes for EXWORKS shipments
• Nomination of forwarder for shipment pickup
• Liaise with agents for import clearance, preparation of documentation for import clearance, declarations and bond execution, statutory payments etc for timely clearance and delivery
• Verification and approval of BOE Checklist
• Co-ordination and follow-up with CHA for Customs clearance and delivery in India
• Receipt and verification of original import documents
• Coordinating with vendor/shippers & freight forwarders for shipment release and movement based on project/ material priority

QUALIFICATION & SKILLS:

• Degree or Diploma in Engineering or B.Com
• 2+ years of work experience in SCM in handling procurement for customized products/solutions in any engineering industry (Non IT)
• Based out of Bangalore (or willing to relocate)
• Proficiency in English and Kannada is necessary
• Should also have good business ethics and an understanding of legal contracts
• Strong knowledge of purchase, procurement, imports, logistics and inventory management
• Proficient in computer skills, specifically Tally, Excel, Power Point, Outlook Self-starter with ability to work with minimal supervision and handle multiple projects of varying priorities simultaneously
• Detail oriented with strong emphasis on quality and a sense of urgency that drives ability to effectively deliver results
• Ability to interact confidently and clearly with vendors, agents and different functional groups within the business units
• Strong social skills, time management, decision making, problem solving, verbal and written communication skills, logical reasoning, technical skills and sound IT skill

Pay: 25,000.00 - 28,000.00 per month

Experience:

• Logistics: 2 years (Preferred)
• total work: 2 years (Preferred)

Work Location: In person