Administration Executive

Job Description

Role Overview

The Senior Executive - Administration is responsible for providing high-level administrative support to the organization's leadership team. This role involves overseeing office operations, managing administrative staff, coordinating resources, and ensuring efficient communication and workflow across departments.

• Office Management - Oversee the daily operations of the office, ensuring it is well-organized, clean, and equipped with necessary supplies.
• Administrative Support - Provide executive-level administrative support to senior leadership, including scheduling meetings, managing calendars, preparing reports, and handling correspondence
• Staff Management - Supervise administrative staff, including housekeeping, security and other support roles. Ensure that they perform tasks efficiently and professionally.
• Facilities Management - Oversee maintenance of office facilities, ensuring that all equipment is operational and that health and safety standards are met.
• Budgeting & Procurement - Manage office budgets for administrative expenses, including supplies, equipment, and services. Handle procurement processes, negotiate contracts, and manage vendor relationships.
• Event Coordination - Organize internal and external meetings, conferences, and events, ensuring all logistics are arranged, including catering, AV equipment, and travel.
• Communication - Serve as a point of contact for internal and external communications, ensuring clear and effective communication channels within the organization.
• Project Management - Coordinate and oversee special projects related to office management, process improvement, and other initiatives to streamline operations.
• Travel & Expense Management - Plan and coordinate complex travel arrangements, including flights, accommodations, ground transportation, and itineraries.

• Analytical skills including data analysis
• Proactive approach in administrative function.
• Commercial Awareness.
• Motivated, self-starter individual with high level of integrity, intensity and activity with a can-do attitude.
• Good communication skills in English
• Proficient in MS Office suite.

Qualifications

Education:

Any Graduation

• 2-6 years of Experience in Administration Management.
• Candidate with Experience in Manufacturing, Automobile, Factory setup will be a preference.

Will Be Reporting To

Administration Head

Skills: proactive approach,good communication skills in english,office management,staff management,facilities management,administrative support,travel & expense management,vendor coordination,travel,project management,commercial awareness,communication,analytical skills,proficient in ms office suite,event coordination,operations,budgeting & procurement,procurement