[ref. e71638424] Accounts Payable Specialist
Job Description
Company Description
At Quickbase, were on a mission to end a universal problem: Gray Work. The ad-hoc, manual work we do looking for documents, resources, etc. when technology isnt working for usthats Gray Work, and it negatively impacts productivity, employee well-being and a companys bottom line.Quickbases platform for Dynamic Work Management (the first ever) empowers nearly 12,000 organizations like Consigli, Suffolk, Valvoline, Daifuku and more to take on Gray Work by bringing people, processes, and data together into one central location, so employees can stop chasing information across systems and focus on work that makes an impact.
The Quickbase application development platform uses AI to empower anyone, regardless of technical or developer expertise, to easily build and customize scalable business solutions in just a few clicks, without compromising security, or IT governance and control.By connecting everything through a single source of truth, the Quickbase helps businesses mitigate risk, reduce waste, and cut down on unexpected costs. And with automated workflows and granular permissions, the right people will have access to the right information.
Position Overview
The Accounts Payable Specialist will report directly to the Assistant Controller and will be a critical member of the accounting team. This individual will be heavily involved in the procurement and travel and expense management processes, which interact with all departments within the organization.This individual will help users of the procurement application, P2P, understand best practices in managing vendors and spend for their departments. In addition, this individual will provide feedback on process improvement to ensure efficiency and accuracy in the procurement process.
We encourage sharing of ideas and value diversity in people, skillsets, and opinions. We are a team that values cross-training and providing all team members the opportunity to grow and experience new areas. The role will be flexible, which is indicative of the entrepreneurial and collaborative spirit of Quickbase where you interact with cross-functional teams across the organization.
Functional Responsibilities- Assist company users of the procurement application with questions on how to create new vendor profiles, open purchase orders, or approve invoices
- Monitor the accounts payable email inbox to ensure all vendor invoices are processed in the procurement system and paid timely
- Perform proactive outreach to Purchase Order owners to ensure accurate information is maintained in the system
- Assistance with the 1099 vendor process performed annually
- Manage employee expense reimbursement process in Navan, including serving as a resource for employees on company policies
- Review and approve requests for corporate cards in Navan system
- Reconcile monthly corporate credit card statements
- Assist with design and maintenance of company policies, procedures and controls
- Ad hoc projects as required by the Senior Accountant and/or Assistant Controller
- Advanced degree required, Accounting preferred
- 1-3 years of relevant industry experience (accounts payable function)
- Demonstrated ability to consistently work within fixed timeframes and meet deadlines
- Strong communication skills and desire to work cross-functionally to achieve common goals
- Attention to detail and ability to produce accurate, timely work product
- Proficiency in Excel
- Strong communication skills and desire to work cross-functionally to achieve common goals
- Collaborative team player with high standards and ethics
- Ability to prioritize, multi-task and manage several tasks simultaneously
- Demonstrated ability to consistently work within fixed timeframes and meet deadlines without sacrificing quality
- Enthusiastic about thinking outside of the box and influencing change