Executive Assistant to CEO

Job Description

Overview

This role requires exceptional multitasking skills and the ability to maintain confidentiality as the Assistant will be privy to sensitive information. The Executive Assistant must cultivate strong relationships across various levels of the organization and act as an ambassador for the CEO, embodying the mission and values of the company.

• Provide comprehensive administrative support to the CEO.
• Manage the CEO&aposs calendar, including scheduling meetings and appointments.
• Coordinate travel arrangements and prepare itineraries.
• Draft, review, and distribute correspondence, reports, and presentations.
• Serve as a liaison between the CEO and internal/external stakeholders.
• Conduct research and compile data for executive decisions.
• Assist in the preparation and coordination of board meetings.
• Maintain and organize documents, files, and records.
• Handle confidential information with discretion and professionalism.
• Support special projects, initiatives, and events as required.
• Plan and coordinate team meetings and off-site events.
• Monitor and prioritize communications addressed to the CEO.
• Assist in budgeting and financial reporting activities.
• Track and manage action items arising from meetings.
• Perform general office duties including answering phones and greeting visitors.
• Continuously seek to improve office processes and workflows.

• Bachelor&aposs degree in business administration or related field.
• Minimum 5 years of experience as an executive assistant or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Demonstrated ability to handle sensitive information with confidentiality.
• Experience in managing calendars and scheduling for senior executives.
• Understanding of corporate governance and best practices.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and a proactive mindset.
• Familiarity with project management software is a plus.
• Able to thrive in fast-paced, dynamic environments.
• Professional demeanor with strong interpersonal skills.
• Experience in coordinating travel logistics.
• Ability to prioritize tasks effectively.
• Knowledge of financial and operational processes is beneficial.

Skills: organizational skills,research compilation,travel arrangements,document organization,stakeholder liaison,microsoft office suite,financial reporting,communication skills,project management,adaptability,interpersonal skills,confidentiality handling,time management,meeting coordination,office duties,correspondence drafting,problem-solving,calendar management,administrative support,multitasking