Admin Executive

Job Description

Coordination With Security

Oversee and manage security protocols and personnel.

Ensure the dispatch and reception of goods and personnel are conducted securely.

Implement and monitor security measures to protect company assets.

Dispatch In/Out Management

Supervise the dispatch of goods and materials.

Maintain accurate records of incoming and outgoing shipments.

Ensure timely and efficient delivery and receipt of goods.

Checking Entry in ERP Software

Verify and validate data entries in the ERP system.

Ensure accurate and up-to-date information is maintained in the ERP system.

Coordinate with relevant departments to rectify any discrepancies.

Purchase Order (PO) Generation

Create and manage purchase orders based on company requirements.

Ensure timely approval and processing of POs.

Coordinate with vendors for order fulfillment.

Coordination with HR

Collaborate with the HR department on various administrative tasks.

Assist in the hiring process and onboarding of new employees.

Support HR in managing employee records and documentation.

Employee Accommodation Allocation

Allocate rooms and living quarters to employees as per company policy.

Maintain records of room assignments and manage accommodation logistics.

Address any issues related to employee housing.

Provide Diesel Card

Issue and manage diesel cards for company vehicles.

Monitor diesel consumption and maintain records.

Ensure proper usage and prevent misuse of diesel cards.

Bike Allocation to Employees

Allocate company bikes to employees as required.

Maintain records of bike assignments and ensure proper usage.

Handle any issues related to bike maintenance and allocation.

Hiring New Employees

Assist in the recruitment process, including job postings and candidate screening.

Coordinate interviews and communicate with potential candidates.

Support HR in finalizing the hiring process.

New Employee Introduction

Facilitate the introduction of new employees to the team.

Ensure new hires are familiarized with company policies and procedures.

Assist in the orientation and training of new employees.

Provide SIM Card to new employee

Issue SIM cards to employees as needed for business purposes.

Maintain records of SIM card assignments and monitor usage.

Handle any issues related to SIM card management.

Bus In/Out Management and Bill Processing

Monitor the in and out movement of company buses.

Ensure proper scheduling and maintenance of buses.

Process and approve bills related to bus services.

Monitoring Cleaning

Oversee the cleanliness and maintenance of the office and facilities.

Coordinate with cleaning staff and ensure regular cleaning schedules are followed.

Address any issues related to cleanliness and hygiene.

Stationery and Other Orders

Manage the procurement of stationery and office supplies.

Maintain inventory and ensure timely replenishment of supplies.

Handle orders for other necessary items as required.

New Joinee Documentation

Ensure all necessary documentation for new employees is completed.

Verify and file required documents as per company policies.

Coordinate with HR to maintain accurate employee records.

Lunch Arrangement for staff (if any)

Organize and manage lunch arrangements for employees.

Coordinate with catering services and ensure timely delivery of meals.

Address any issues related to meal arrangements.

Monitoring Salary Distribution to the worker

Oversee the distribution of Salary to employees as required.

Maintain records of cash transactions and ensure proper documentation.

Ensure secure and accurate handling of cash.

Monitoring AC Service

Monitor the maintenance and servicing of air conditioning units.

Coordinate with service providers for regular maintenance.

Address any issues related to AC units promptly.

Electrical Arrangements

Arrange for electrical services and maintenance as needed.

Ensure timely resolution of electrical issues.

Coordinate with electricians and service providers.

Ad Hoc

Maintain an Excel sheet for carrying out day-to-day activities.

Filling up a proxy if someone is absent.

Reporting to the superior.

Any other work is given by top management.

Job Type: Full-time

Experience:

• total work: 2 years (Preferred)

Work Location: In person