Personal Assistant

Job Description

We are looking for assistant for a director and over office at Akota near by Manisha chokadi , Vadodara.

• Provide comprehensive administrative support to the Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Manage phone calls, emails, and other forms of communication, prioritizing and responding as appropriate.
• Handle confidential information with discretion and professionalism.

• Schedule and coordinate internal and external meetings, ensuring all necessary materials and logistics are arranged.
• Take meeting minutes and follow up on action items as required.
• Ensure the Director is prepared for meetings, including the preparation of relevant documentation and agendas.

• Assist in the coordination of special projects and initiatives, providing support to the Director as needed.
• Track the progress of ongoing projects, ensuring deadlines are met and deliverables are achieved.
• Coordinate with cross-functional teams to ensure smooth execution of projects.

• Organize and coordinate domestic and international travel arrangements, including transportation, accommodations, and itineraries.
• Assist in organizing events, conferences, and other gatherings on behalf of the Director.

• Track and submit expenses for approval, ensuring compliance with company policies and procedures.
• Prepare reports on expenses and provide summaries to the Director as needed.

• Act as the primary point of contact between the Director and internal/external stakeholders, including employees, clients, and vendors.

Skills: calendar management,expense tracking,communication,calendars,liaison skills,confidential information handling,travel,communication management,meeting coordination,project management,report editing,presentation preparation,administrative,management,meeting scheduling,administrative support,travel arrangements,event organization,correspondence preparation