Executive Assistant
Job Description
Position Summary:
Plans, organizes and develops budget and interim reporting, coordinates and preparation,management and analysis work. Responsible for and/or supervises and monitors all activities. Works
closely with the Superintendent to provide budgetary data and as such, is a confidential employee.
Duties may include, but are not limited to the following, as directed by the Superintendent.
Key Responsibility Areas (KRAs):
The CEO Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.
Serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive weekly cadence & reviews; and Strictly Confidential and for internal circulation only oversees special projects.
Must be creative and enjoy working within a small (100 people), entrepreneurial environment that is value-driven, results-driven and team-oriented.
The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
The CEO Assistant will have the ability to work independently on projects/initiatives pertaining to CEOs role/KRA, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed plans, itineraries, and agendas; and compiling documents for meetings.
Plans, coordinates, and ensures the CEO's schedule is followed and respected. Provides & quot;gatekeeper' and 'gateway' roles, creating win-win situations for direct access to the CEO's time and office.
Communicates directly, and on behalf of the CEO, with Board members, executive & management teams and others, on matters related to CEO's initiatives.
Researches prioritizes, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Follow up and tracks of reports to be received by CEO from management staff.
Provides a bridge for smooth communication between the CEO's office and internal departments.
Demonstrating leadership to maintain credibility, trust and support with senior management staff.
Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
Acts as a 'barometer,' having a sense for the issues taking place in the corporate environment across geographies, levels and keeping the CEO updated.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Matches and keeps with pace with CEO in terms of work schedules and be flexible to adapt to nonstandard work hours
Qualifications:
Bachelor's degree.- 2 years of progressive experience
Presentable , Communication skills
Ability to work in fast moving environment.
Should be confident and a fast learner