Executive Assistant & Chief of Staff
Job Description
If you are a proactive, resourceful professional who thrives on responsibility and is excited about working at the intersection of strategy and execution, we would love to hear from you.
Location: Bangalore, IndiaReporting To: Chairman, Sukoon
About the Role
This is an exciting opportunity to work closely with the Chairman of Sukoon, Indias leading inpatient psychiatric business, in a hybrid role that combines the strategic oversight of a Chief of Staff with the operational excellence of an Executive Assistant.This position is critical to ensuring the seamless execution of the Chairmans vision across the organization while providing high-level administrative and strategic support.
Key Responsibilities- Strategic Execution and Oversight
Stakeholder Liaison: Serve as the Chairmans key point of contact for internal teams, board members, and external stakeholders.
Cross-Functional Collaboration: Partner with leadership teams to drive alignment and accountability on critical initiatives.
Data Analysis and Reporting: Prepare detailed reports, presentations, and summaries for strategic decision-making.
- Operational Support
Meeting Preparation and Follow-Up: Organize, coordinate, and prepare materials for meetings. Take detailed minutes, track action items, and ensure follow-ups are completed.
Calendar Management: Handle complex scheduling across multiple time zones, ensuring the Chairmans calendar is optimized for maximum productivity.Travel Management: Plan and manage domestic and international travel, ensuring seamless arrangements for itineraries, accommodations, and logistics.
Correspondence Management: Draft and manage communications on behalf of the Chairman, ensuring clarity, professionalism and timeliness.
- Relationship Management
Build and maintain relationships with key internal and external stakeholders, including senior executives, board members, and partners.
Represent the Chairmans office with professionalism and discretion in all interactions.- Process Improvement and Efficiency
Identify inefficiencies and bottlenecks in operations, proposing and implementing solutions to streamline workflows.
Develop systems and processes to improve organizational alignment and the Chairmans overall effectiveness.- Confidentiality and Discretion
Handle sensitive and confidential information with the utmost professionalism and integrity.
Skills and Qualifications
Education: Bachelors or Masters degree in Business Administration, Management, or a related field.
Experience:
- 8 years of experience as an Executive Assistant, Chief of Staff, or similar role.
Demonstrated success in project management and strategic planning.
Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Asana, Trello).
Key Competencies
Strategic Thinking: Ability to connect day-to-day tasks to the broader organizational vision.Execution Excellence: Strong organizational skills with a focus on detail and follow-through.
Interpersonal Skills: Exceptional communication and relationship-building skills, capable of engaging with diverse stakeholders.
Adaptability: Comfort working in a fast-paced environment and managing multiple priorities simultaneously.
Problem Solving: Proactive approach to identifying and resolving challenges.
Confidentiality: High level of discretion and integrity in handling sensitive information.
Why Join Sukoon
Impact: Be part of a pioneering organization transforming mental health care in India.Exposure: Work closely with the Chairman on high-impact projects, gaining insights into leadership and strategic decision-making.
Growth: Opportunity to develop skills across strategy, operations, and leadership in a dynamic, fast-paced environment.
Purpose: Contribute to an organization committed to delivering world-class psychiatric care and making a meaningful difference in peoples lives.