Executive Assistant

Job Description

Job Title: Executive Assistant

You will be expected to work closely with the Managing Director to ensure smooth operations, manage day-to-day activities, and support various business functions.

Key Responsibilities:

1. Coordinate Team Activities:

• Support the MD in organizing and coordinating team meetings, events, and activities.
• Ensure effective communication and collaboration between teams and the MD.

1. Manage Communications:

• Screen and prioritize incoming emails, calls, and messages.
• Respond on behalf of the MD when appropriate, ensuring timely follow-up and professional communication.

1. Schedule Meetings:

• Efficiently manage the MD's calendar, scheduling and coordinating meetings, appointments, and travel arrangements.
• Ensure all meetings are prepared for with relevant documentation and materials.

1. Document Management:

• Manage and organize important documents, reports, and presentations.
• Ensure all necessary files and records are up-to-date and easily accessible.

1. Task Coordination:

• Coordinate and follow-up on outstanding tasks and projects, ensuring deadlines are met.
• Assist in prioritizing tasks and ensuring that important objectives are accomplished.

1. Meeting Minutes (MOM):

• Attend meetings and prepare accurate and timely minutes of meetings (MOM).
• Distribute MOM and track action items to ensure follow-up.

1. Research and Information Gathering:

• Conduct research and gather information as needed for various projects, reports, and presentations.
• Prepare summaries and presentations for the CEO as required.

1. Other Administrative Tasks:

• Perform ad hoc administrative duties and other tasks as required by the CEO.
• Manage office supplies, equipment, and assist with various day-to-day office operations.

Required Qualifications:

• Minimum 2 years of experience as an Executive Assistant or in a similar administrative role.
• Graduation in any field is required.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and problem-solving skills.
• Professional and confidential approach to handling sensitive information.

Salary:

The salary will be offered based on the candidate's experience and qualifications.

Benefits:

• Health insurance
• Paid time off
• Performance-based bonuses