[ref. g10930618] Administrative Assistant to Managing Directors - Bangalore
Job Description
Job Title
Administrative Assistant to Managing Directors
Job Description
We are looking for a seasoned professional to work closely with IG&aposs dynamic Executives in a successful global organization.
So who are we
Hello, were IG Group. No, not Instagram though we&aposre a pretty big deal ourselves.
Were a global, FTSE 250-listed company made up of a collection of progressive fintech brands in the world of online trading and investing. The best part Weve snapped up many awards for our top-class platforms, forward-thinking products, and incredible employee experiences.
We believe in financial freedom. And our purpose is to help ambitious people achieve it. Around 400,000 people use our ground-breaking technology and forward-thinking platforms to trade the financial products they know and love.
Did we mention we have offices in 18 countries Yes, when you join IG Group, you&aposll have the chance to work across multiple brands, with people all over the world. Join us for an exciting future and lets innovate together!
Your role in the Team
The role will cover admin tasks for members of the Executive Team, providing a range of support. The Assistant will maintain high standards of professionalism, efficiency, personal communication, discretion and independent judgement.
What Youll Do- Responsible for scheduling and managing the Executives calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals
- Organizes and coordinates business travel and related requirements including travel authorizations, flight tickets, hotel bookings, visas, airport transfers and expense reports
- Provides support in arranging team meetings including collation of speaking notes and/or briefing notes, handling logistics, such as conference registrations and room reservations
- Coordinates, plans, and organizes small-to large-scale meetings with the Business Manager
- Performs general clerical duties and completes various forms, including: expenses, travel, requests for payment, consultancy agreements, Workday approvals etc.
- Contributes to the excellent reputation of the Executives office through professional, friendly and respectful interactions internally and externally
- Identify areas for process improvement and implement more efficient administrative systems. Assist with special projects and initiatives as assigned
- Performs other duties as required and/or assigned
- Working as part of the PA team and providing cover for vacation
- Identify areas for process improvement and implement more efficient administrative systems. Assist with special projects and initiatives as assigned.
Who were looking for
Youre curious about things like the client experience, the rapid developments in tech, and the complex world of fintech regulation. Youre also a confident, creative thinker with a knack for innovating. We know that you know every problem has a solution.Here, you can try new ideas and lead the way in creating inspiring experiences for our clients and everyone around you.
We dont fit the corporate stereotype. If you want to work for a traditional, suit-and-tie corporate that just gives you a pay cheque at the end of the month, we might not be for you. But, if you have that IG Group energy and you can stand behind what we believe in, lets raise the bar together.
What Youll Need For This Role- A minimum of 3 years supporting Executives in a similar role
- Degree in business management or related field, or training in secretarial skills, office management and/or administrative studies
- Strong organizational skills including the ability to manage calendars and effectively maintain records and files
- Experience in organizing meetings, preparing and monitoring budgets, assisting with travel and hotel accommodations, and providing general office operations support
- Demonstrated ability to achieve high-performance goals in a complex and fast-paced environment
- Expert-level written and verbal communications
- Ability to understand and interpret policies and procedures as well as apply them with consistency
- Strong computer skills including proficiency in Microsoft Office programs; Word, Excel, PowerPoint and Outlook.
- Very strong interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including employees and external partners
- Highly resourceful team player with the ability to also be extremely effective independently
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Proven ability to handle confidential information with discretion and be adaptable to various competing demands
- Flexible disposition and adaptable outlook to the role.
How Youll Grow
When you join IG Group, we want you to have more than a job we want you to have a career. And you can. If you spot an opportunity, we want you to chase it. Stretch yourself, challenge your self-beliefs and go for the things you dream of. With internal and external learning opportunities, and the tools to help you skyrocket to success, well support you all the way.
And these opportunities truly are endless because we have some bold targets. We plan to expand our global presence, increase revenue growth, and ultimately deliver the worlds best trading experience. Wed love to have you along for the ride.
The perks
It really is more than a job. Well recognize your talent and make sure that you can still have a life at work, and outside of it. Networks, committees, awards, sports and social clubs, mentorships, volunteering opportunities, extra time off the list goes on.
- Stable employment conditions with attractive remuneration.
- Excellent work location and atmosphere in working place.
- Comprehensive social benefit package (private medical cover for you and your family/life Insurance) as well as training and development.
- Flexible work arrangements we work in hybrid working framework.
- Home office equipment reimbursement.
- 2additional days off a year for voluntary work & 1 additional day off to celebrate your Birthday.
- Free lunch, fresh fruits and coffee/hot drinks & Cab service at minimal charges & free shuttle service to the nearest metro station.
- Annual parties and other social events.
Where youll work
We follow a hybrid working model; we reckon its the best of both worlds. This model also feeds into our secret ingredients for innovation: diversity, flexibility, and close connection.
Plus, youll be welcomed into a diverse and inclusive workforce with a lot of creative energy.
Ask our employees what their favourite thing is about working at IG, and youll hear an echo of our culture! Thats because you can come to work as your authentic self. The things that make you, you like your ethnicity, sexual orientation, faith, age, gender identity/expression or physical capacity can bring a fresh perspective or new skill to our business.
Thats why we welcome people from various walks of life; and anyone who wants to help us realize our vision and strategy.
So, if youre keen to connect with our values, and lead the charge on innovation, you know what to do.
Apply now
Number of openings
1