Admin Assistant

Job Description

Job Description

This position suits individuals with prior office admin experience, ideally in a non-profit environment.

• Communication Management: You will handle incoming calls, emails, and other communications, ensuring that all queries are addressed promptly and professionally.
• Documentation & Filing: Manage and organize the filing system, ensuring all paperwork is updated and easily accessible.
• Client & Visitor Interaction: Greet clients, visitors, and guests, providing them with relevant information and ensuring a warm, welcoming environment.
• Office Organization: Work with housekeeping to maintain the cleanliness and organization of the office common areas, ensuring a professional and efficient workspace.
• Word Processing & Paperwork: Update documents, maintain records, and assist with word processing as needed.
• Travel & Event Coordination: Organize travel arrangements, including booking accommodations and reservations. Assist in coordinating events and meetings as required.
• Inventory & Supply Management: Maintain office supply inventory, place orders when necessary, and ensure timely delivery of supplies to the relevant workstations.
• Equipment Maintenance: Ensure the proper functioning of office equipment, perform preventive maintenance, troubleshoot issues, and request repairs when needed.
• Client Reception Support: Assist in client reception tasks as required, including answering inquiries and helping with customer orders.
• Virtual Assistance: Provide virtual assistant support when necessary, including entering information into databases and assisting with remote coordination.
• General Administrative Support: Provide administrative support to team members, including scheduling meetings, maintaining office calendars, and handling errands as required.

• Education: Any degree.
• Experience: 1-2 years of experience as an office admin or in a related administrative role, ideally in a non-profit setting.
• Skills & Competencies:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Strong attention to detail and organizational skills.
• Professional and warm personality, with a customer service-oriented approach.
• Ability to work independently with minimal supervision.
• Excellent time management skills and dependability.
• Ability to maintain confidentiality and discretion in handling sensitive information.
• A valid driver's license and access to a personal vehicle is preferred.

• Knowledge of office equipment and preventive maintenance.
• Strong typing and word processing skills.
• Scheduling and event planning experience.

• Competitive salary commensurate with experience.
• Opportunities for professional development and growth.
• Health and wellness benefits.
• A positive, collaborative work environment within a purpose-driven organization.

Skills: processing,administrative,time management,word,customer service,management,organizational skills,maintenance,verbal communication,microsoft office suite,written communication,attention to detail,communication