Executive - Front Office

Job Description

Job Title

Executive - Front Office

Job Description Summary

Handling the Visitors and Telephone calls.

Coordinating for FM services for interviews, meetings and common areas.

Operate the EPABX system.

Job Description

Major Responsibilities:

• Handling the Visitors and Telephone calls.
• Coordinating for FM services for interviews, meetings and common areas.
• Operate the EPABX system.
• To liaise with contractor for any malfunctions detected in EPABX and the system software.
• To take care of visitors to the office premises by receiving and guiding them properly in the manner as set out by FM.
• To continuously update the employees list of telephone numbers and addresses at site.
• To assist FM in organizing VIP visits and important client meetings as instructed.
• To coordinate in getting the visiting cards of the employees printed as per schedule
• . To assist the AFM in data entry and Vendor bill verification work.
• To assist in mail management
• Car/hotel bookings for the Staff.
• Co ordinate with the Security Team for all enable/deactivate the access badges
• To promptly notify help desk/FM about issue observed if any.
• To promptly inform the Help desk/FM about any office equipment if observed having any problem.
• Liaison with telecommunication agencies as and when required or instructed by FM.
• Implementing all C&W procedures as directed by FM at site.
• Assist FM in implementing the EH&S standards at site.
• Maintaining Inter-Departmental contact according to communication guidelines issued by FM.

INCO: Cushman & Wakefield'