Deputy Finance Director

Job Description

The position will work closely with the Director Finance & Administration for planning, financial monitoring & analysis, compliances and audit and supervise a team of staff members. It will hold functional responsibility over finance, and grants administration.

The role effectively supports the review and implementation of all financial policies and activities in the program. As a member of the Finance Department, the individual in this position must be able to adapt to a continually evolving environment; demonstrating both the autonomy and collaboration skills needed to advance the Organization's purpose and the leadership to inspire confidence of all internal and external stakeholders.

KEY ROLES & RESPONSIBILITIES:

The Deputy Director Finance is expected to perform a wide range of duties including all of the following:

• Ensure financial management, control and regulatory compliances by adhering to the organization's policy at the National and Regional Offices
• Ensure the monthly review of consolidated organizational budget performance against the individual annual project budgets, forecasting expenses and tracking the ongoing commitments against the approved cash position.
• Advise the Director Finance & Administration on issues, trends, and changes in the financial operating performance and operational delivery; proactively communicating issues that are anticipated before they arise.
• Assist in implementing yearly objectives and measurable metrics for Finance department performance both for individual Team members and project team.
• Support the long-term budgetary planning and costs management in alignment with Organization strategic and project plans, especially to improve the organizational development, increasing Finance's contributions to effectiveness and efficiency of the organization by leveraging technology and accurate information.
• Assist the Director Finance & Administration to ensure the Organization's Leadership team are working as per the approved annual budgets for programs and delivery through collaborative working practices.
• Work collaboratively with all the Functions & Programs.
• The position will involve need-based pan India travel to the project offices.

Financial Planning:

• To assist in preparing the Organization's multi-year financial plan, annual operating budget and financial forecasts.
• Work with the program teams for preparing project budgets and ensure the ratios of direct and indirect costs as per the organization policy.
• Aligning the financial planning and management practices to comply with statutory, regulatory, donor requirements.

Financial Accounting:

• Supervise the financial accounting in accordance with Organization standard procedures and help in communication on all financial issues to various teams.
• To ensure that all financial transactions are recorded accurately and in time.
• Carry out controlling and supervision to ensure timely payment of all office operation costs, e.g., rent, electricity, water, telephone, internet bills etc.
• To regularly scrutinize the ledgers, especially accounts payables, cash balance, all imprest accounts to ensure funds are properly utilized and accounting transactions are being correctly recorded.
• To liaison with banks for receipts, payments and transfers including investments.
• Ensuring that all bank accounts are reconciled on a monthly basis.
• Maintaining and meeting the fund requirements at different locations of programs.
• To closely supervise Accountant / Finance officers daily.

Statutory Compliances:

• To coordinate with statutory auditors for the annual audit process and provide necessary documents and records.
• To coordinate with the internal auditor for the concurrent audit to ensure financial compliances with organization's procedures and guidelines.
• To support donor audits including addressing of audit queries and to prepare reports and utilization certificates for individual donor projects as per terms and conditions of the grants.
• To coordinate with tax /PF consultants for preparing replies to notices from Income Tax, FCRA and PF department and provide detailed information / documents asked for during income tax scrutinizes.
• Ensuring timely payment and deposit of EPF on month-to-month basis, co -ordination with PF consultant for filing quarterly and annual returns and for issuing annual PF statements to staff.

Grant Management & MIS:

• Monthly and Quarterly review of the organization and program budgets and prepare analytical reports like BvA, burn rate, financial runway and share key highlights to the Program and Functional Leadership respectively.
• Coordination with Program teams in managing Grants and contracts.
• Review of Financial reports and documents submitted by partners.
• Processing of Due diligence for new partners, signing of MOUs, release of tranches and final closure of individual partner grants online.
• Reconciliation of donor balances.
• To analyze donor agreements to ascertain usage of funds as per agreement with the donor.
• To track online donations
• To provide documents and information for new grant proposals

Project Accounting:

• Project accounting for Organization projects implemented through partner NGO, to ensure timely and accurate booking of project expenses.
• To track all advances made to projects and individuals and their timely reconciliation upon submission of bills.
• To coordinate with project staff for any financial queries/clarifications.
• To prepare donor reports /utilization certificates for donor reporting in coordination with program teams.
• To conduct financial review of selected NGO partners and submit a review report.

Any other need-based tasks/assignments given by the Director Finance & Administration.

KEY QUALIFICATIONS, SKILLS AND EXPERIENCE:

• Chartered Accountant
• Around 8-12 years of supervisory experience in finance and accounting. Experience with a not-for-profit would be preferred.
• Experience of past working on any ERP software preferred.
• Working knowledge of excel spreadsheets.
• Consistently approaches work with energy and a positive, constructive attitude.
• A team player with strong interpersonal skills and ready to take on additional tasks.
• Demonstrates the ability to multitask.
• Thinks out of the box and has leadership skills.

Position Availability: Immediately

Salary and Benefits: We offer competitive salary and excellent benefits, commensurate with experience. To apply: click here

Please note: Due to the potential volume of responses, only candidates selected for an interview will be contacted.