Admin Manager

Job Description

The Manager Admin handles registration, renewal, and amendments under state acts and manages infrastructure for 2, 3, and 4-wheeler sales and service. Responsibilities include acquiring necessary licenses, ensuring legal compliance, and maintaining safety and health standards across showrooms, service stations, and the head office.

Licencing and Registration:

• Manage the application, renewal, and amendment of licences under various state acts.
• Oversee the inspection processes by factory inspectors and ensure compliance with the Factory Act.
• Obtain and renew BBMP trade licences.
• Ensure timely lease agreement renewals and compliance.
• Obtain and maintain Karnataka State Pollution Control Board (KSPCB) licences.
• Handle e-Manifest tracking for hazardous waste as per regulations.
• Manage Karnataka Industrial Areas Development Board (KIADB) requirements.

Regulatory Compliance and Inspection:

• Ensure all showrooms and service stations comply with traffic regulations.
• Coordinate with relevant authorities for inspections and ensure compliance with all statutory requirements.

Facility Management:

• Oversee procurement processes for all company facilities.
• Manage maintenance activities for the head office, showrooms, and service stations.
• Ensure the maintenance and operational readiness of fire extinguishers across all locations.
• Manage uniform procurement and distribution.
• Ensure security and housekeeping services are efficiently maintained.
• Implement preventive maintenance measures for DG sets in all showrooms and service stations.
• Ensure proper lift maintenance and compliance with safety regulations.

Health and Safety:

• Implement industrial relations management policies, focusing on workplace safety and health.
• Conduct regular safety audits and inspections to ensure a safe working environment.
• Develop and implement preventive measures to minimize workplace hazards.

Legal and Compliance:

• Handle all company legal cases, ensuring timely response and compliance with legal requirements.
• Manage the preparation and submission of necessary returns to regulatory authorities.

Miscellaneous:

• Monitor and report on traffic congestion around all showrooms.
• Oversee the sales and service processes for 2, 3, and 4-wheeler vehicles, ensuring compliance with company standards.

Construction, Renovation and Maintenance:

• Oversee the new Showroom construction, renovation of new and existing branches.
• Manage the installation and maintenance of water, sewage, electrical, civil, and piping systems.
• Ensure all systems are functioning efficiently and meet safety standards.

Liaison and Coordination:

• Coordinate with HODs and representatives of principal suppliers.
• Liaise and interact with external vendors, architects, and consultants to ensure successful completion of daily tasks.
• Maintain effective communication channels for smooth project execution.

Breakdown Systems Management:

• Maintain and monitor breakdown systems to ensure minimal disruption to operations.
• Develop and implement preventive maintenance schedules to reduce the likelihood of system failures.

Regulatory Compliance:

• Handle new approvals and renewals of registrations under various state acts, including KIADB, BBMP, and Panchayath.
• Ensure all construction and renovation activities comply with local and state regulations.

Infrastructure Management:

• Oversee the infrastructure for 2, 3, and 4-wheeler sales and service.
• Ensure facilities are adequately equipped and maintained to support sales and service operations.
• Coordinate with sales and service teams to address any infrastructure-related issues promptly.

Bachelor&aposs / Diploma in Civil Engineer.

Experience 12 to 16 years of Experience

At least 4 to 5 years of proven managerial experience.

Proven experience in administrative management, infrastructure management, and sales and service operations, preferably in the automotive industry.

Strong leadership and managerial skills with the ability to motivate and inspire teams.

Excellent communication, interpersonal, and problem-solving abilities.

Sound knowledge of sales and service processes, customer relationship management, and financial management principles.

• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.