Executive Assistant to Director (LIPL-1997)

Job Description

1. 5+ years of experience in an Executive Assistant role
2. Exceptional communication skills in English, with strong interpersonal and relationship management abilities.
3. Tech-savvy professional, proficient in Microsoft Office, digital documentation, scheduling tools, and project management applications.

• Manage the Director's calendar, scheduling meetings, travel, and speaking engagements.
• Handle communication, screening and managing emails, phone calls, and correspondence.
• Prepare meeting materials, including agendas, presentations, reports, and minutes.
• Coordinate travel and logistics, handling complex itineraries and travel briefings.
• Ensure efficient document management, maintaining highly organized physical and digital records.
• Support special projects, assisting with research, data collection, and project tracking.
• Act as a gatekeeper, ensuring the smooth flow of information to and from the Director.
• Assist in budget preparation and monitoring for the Director's office.
• Uphold strict confidentiality regarding institutional and leadership matters.