[ref. w74336420] Senior Manager / Manager - Administration & Facility Management

Job Description

Role (Why position exists): Responsible for coordinating administrative procedures and systems for the upkeep of existing infrastructures and setting up of new project sites.This role ensures that our retail stores, distribution centers, and corporate offices are well-maintained, safe, and conducive to efficient operations.

Key Responsibilities

Supervising multi-disciplinary teams of staff including cleaning, electrical, maintenance and security.

Manage space planning and allocation to optimize the use of physical resources.

Oversee the maintenance, repair, and improvement of all physical facilities including retail stores, distribution centers, and corporate offices.

Develop and implement facility management policies, procedures, and strategies.

Plan, coordinate, and oversee facility-related projects including renovations, relocations, and new store openings.

Ensure compliance with health, safety, and environmental regulations.

Coordinate with contractors, vendors, and service providers for facility-related services and projects.

Negotiate and manage contracts with service providers, vendors, and contractors.

Ensure service level agreements (SLAs) are met and maintain strong vendor relationships.

Conduct regular reviews of vendor performance and address any issues as soon as possible.

Managing budgets and ensuring cost-effectiveness.

Ensuring that facilities meet government regulations and environmental, health, security standards.

Overseeing new and existing projects, renovations or refurbishments.

Ensuring that basic facilities are well maintained and conducting proactive maintenance.

Ensuring that existing facilities are operating as it should be on daily basis.

Create plans for replacements and repairs.

Developing and managing existing and new vendors.

Setting up and improving processes that facilitate everyday operations.

Monitoring and managing the major assets within the workplace to ensure maximum return on investment.

Qualifications

Graduate any discipline with atleast six years of proven experience in facility management, and project administration with exposure to handling multiple facilities along with supervision of repairs and maintenance work and a strong vendor network preferably in the retail industry.