Executive Assistant

Job Description

Hiring Executive Assistant to Director for a leading commercial real estate company. You will provide high-level administrative support, ensuring the smooth operation of the Managing Director's office. This role demands a highly organized and proactive individual with exceptional communication skills, capable of managing a wide range of tasks with discretion and professionalism.

Roles and Responsibilities:

• Administrative Support: Manage the Managing Director's calendar, schedule meetings, and handle travel arrangements. Ensure all appointments and commitments are met promptly and efficiently.
• Communication: Act as the primary point of contact between the Managing Director and internal/external stakeholders. Handle correspondence, emails, and phone calls with professionalism and confidentiality.
• Document Preparation: Prepare reports, presentations, and other documents as required. Ensure accuracy and attention to detail in all documentation.
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Project Management: Assist in managing key projects and initiatives, ensuring deadlines are met and deliverables are of high quality.
• Office Management: Oversee the smooth functioning of the Managing Director's office, including maintaining office supplies, managing expenses, and coordinating with other departments.
• Confidentiality: Handle sensitive information with the highest level of discretion and integrity.
• Event Planning: Assist in organizing company events, board meetings, and other important functions.
• Relationship Management: Build and maintain positive relationships with clients, partners, and other key stakeholders.

Requirement:

• Education: Bachelors degree in business administration, Management, or a related field is preferred.
• Experience: Minimum of 5 years of experience as an Administrative Assistant or in a similar role, preferably in the coworking or real estate industry.
• Male candidate preferred due to travelling, which will part of the role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Should be ready to travel with the Managing Director as and when required
• Should be tech-savvy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Ability to handle multiple tasks and prioritize effectively.
• High level of discretion and confidentiality.
• Proactive and self-motivated.
• Adaptable and able to thrive in a fast-paced environment.
• Professional demeanor and appearance.