HR and Admin Executive

Job Description

Employment Type: Full-Time

We are seeking a highly motivated and organized HR & Admin Executive to join our growing team. This role will be responsible for supporting all aspects of Human Resources and office administration, ensuring smooth and efficient day-to-day operations.

Key Responsibilities

Recruitment & Onboarding:

• Source, screen, and shortlist candidates through various channels (job boards, social media, employee referrals).
• Schedule and conduct initial phone screens and interviews.
• Track candidate progress throughout the recruitment process.
• Conduct background checks and reference verifications.
• Manage the entire onboarding process, including offer letters, background checks, and employee orientation.

Employee Relations:

• Maintain accurate and up-to-date employee records, including personnel files and master data.
• Manage employee attendance and leave requests.
• Organize and facilitate quarterly and annual employee performance reviews.
• Provide support to employees on various HR-related topics such as leaves, compensation, and benefits.
• Address and resolve employee inquiries and concerns promptly and professionally.

HR Administration:

• Assist with the development and implementation of HR policies and procedures.
• Maintain employee handbooks and other HR-related documentation.
• Prepare and process payroll and other HR-related reports.

Office Administration:

• Manage travel arrangements:
• Book flights, hotels, and transportation for employees.
• Prepare travel itineraries and expense reports.
• Coordinate visas and other travel documentation.
• Manage travel budgets and track travel expenses.
• Manage office supplies and equipment.
• Coordinate office maintenance and repairs.
• Answer phone calls, schedule meetings, and manage calendars.
• Perform general administrative duties such as filing, typing, copying, binding, and scanning.

Employee Engagement:

• Plan and organize employee engagement activities.
• Foster a positive and inclusive work environment.

Requirements

Bachelor's/Master's degree in Human Resources, Business Administration, or a related field.

Proven experience in recruitment and talent acquisition.

Hands-on experience in Zoho People implementation and management would be a plus.

Comprehensive understanding of HR processes, payroll, and compliance.

Strong communication and interpersonal skills.

Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Client-handling experience is a must.

Preferred Qualifications

Certification in HR tools or payroll management will be an added advantage.

Experience working in a client-facing role.