Personal Secretary and Admin

Job Description

Job Summary

Job description for Executive Secretary Personal and Business Operations

The ideal candidate is a detail-oriented, proactive individual with excellent communication skills and a strong ability to multitask in a fast-paced environment.

Key Responsibility

• Schedule event meetings.
• Send meeting reminders.
• Write biographies.
• Compose personal email content.
• Prepare pitch decks.
• Write business plans.
• Participate in brainstorming sessions.
• Provide advice before important decisions

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative activities and divide responsibilities to ensure the performance of admin staff
• Support budgeting and bookkeeping procedures
• Negotiating with vendors for all the admin-related purchases and finalizing the quotes to be approved by the management keeping the cost saving in mind.
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary - Office Tshirts stationeries, ID card printing
• All the other admin activities as and when needed

• Good Excel and web application knowledge.
• Proven experience as a Personal Secretary, Executive Assistant, or in a similar administrative role.
• Proficiency in English; written and verbal.
• Minimum of 3 years work experience in Administration.
• Strong organizational and interpersonal skills
• High attention to detail
• Ability to work in a fast-paced environment
• High energy and passion
• Positive attitude
• Excellent comprehension skills
• Ability to handle confidential information with discretion and professionalism.
• Proactive and detail-oriented with a problem-solving mindset.
• Must be sincere, passionate, dedicated, and willing to learn
• Freshers can also apply