Executive Assistant

apartmentOlyv India (formerly SmartCoin) placeBangalore calendar_month 

Job Description

Key Responsibilities
  • Executive Support: Provide high-level administrative support to executives, including
managing calendars and scheduling meetings.
  • Event Management: Plan, organize, and coordinate office events, including meetings,

team-building activities, and corporate functions, ensuring all details are executed

flawlessly.
  • Vendor Coordination: Liaise with vendors, suppliers, and venues to negotiate contracts,
arrange services, and ensure timely delivery of event requirements.
  • Communication: Serve as the point of contact for internal and external stakeholders

regarding events and executive schedules, maintaining professional and effective

communication.
  • Logistics Planning: Handle all logistics related to events, including venue selection,
catering, audiovisual needs, and attendee communication.
  • Documentation and Reporting: Maintain accurate records of event planning processes,
budgets, and post-event evaluations to improve future events.
  • Office Management Support: Assist with other administrative tasks as needed,

contributing to the overall efficiency of the office.

Qualifications
  • Bachelor's degree in Business Administration, Event Management, or a related field
preferred.
  • 1+ years of experience as an executive assistant or in event management.
  • Strong organizational and multitasking skills, with a keen attention to detail.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite and event management software.
  • Ability to work independently and handle confidential information with discretion.
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