Data Entry Specialist cum Office Assistant - Gurgaon - ref. l6165019

Job Description

Job Title: Data Entry Specialist cum Office Assistant

Job Description:

A Data Entry Specialist cum Office Assistant plays a pivotal role in ensuring the smooth functioning of an office by managing both administrative tasks and the accurate entry of data into various systems. This combined position requires a blend of organizational, technical, and communication skills, with a focus on maintaining high levels of efficiency, accuracy, and professionalism.

Key Responsibilities:

• Data Entry and Management:
• Accurately input and update data into the company's databases, CRM systems, spreadsheets, and other digital platforms.
• Ensure data integrity by cross-referencing and verifying information for accuracy and completeness.
• Organize and categorize data to ensure ease of access and retrieval.
• Maintain, update, and monitor large volumes of data, ensuring timely and accurate entries.
• Perform regular backups and ensure data security in compliance with organizational policies.
• Office Administration Support:
• Provide general administrative support, including scheduling meetings, answering phone calls, and responding to emails.
• Organize and maintain office files, both digital and physical, ensuring that documents are properly stored and easy to access.
• Assist in preparing reports, presentations, and other documents as required by senior management.
• Order office supplies, track inventory, and ensure that necessary materials are available for day-to-day operations.
• Coordinate and assist with the planning of office events, meetings, and other special projects.
• Handle correspondence, including drafting letters, emails, and memos, and ensure timely responses to inquiries.
• Customer and Client Interaction:
• Provide customer service by responding to general inquiries, directing queries to the appropriate departments, and ensuring satisfaction.
• Handle sensitive information with confidentiality and professionalism, maintaining trust and discretion in all interactions.
• Assist clients, customers, or visitors as required, ensuring a positive and welcoming experience in the office environment.
• Technical Support:
• Operate office equipment such as printers, copiers, and fax machines, troubleshooting minor technical issues as they arise.
• Assist with maintaining the functionality of software and systems used for data entry, ensuring minimal downtime.
• Other Duties:
• Collaborate with different departments to assist with tasks and projects as needed.
• Stay updated on the latest software and office management tools to improve office operations and data handling.
• Perform any other duties as assigned by the office manager or senior management.

Qualifications and Skills:

• Educational Background: High school diploma or equivalent required; an associate degree in administration or related field is a plus.
• Experience: Previous experience in data entry, administrative support, or a similar role is preferred.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with strong data entry and spreadsheet skills. Familiarity with database management software is an advantage.
• Attention to Detail: Strong focus on accuracy, with the ability to spot and correct errors.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively with team members, clients, and vendors.
• Time Management: Ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion.

For More Details Contact to HR Mob : +91- 8376075395