Associate Director - Faculty and Research
Job Description
Job Purpose
The Associate Director plays a pivotal role in steering the Faculty & Research Office's strategic operations. This role encompasses the design and development of advanced Faculty & Research Information Systems, fiscal oversight of departmental activities, policy development, and execution of financial planning and budgeting.The incumbent will oversee the Research Associate (RA) lifecycle, including recruitment, allocation, and performance evaluation, while ensuring seamless facilitation of the Faculty Review and Annual Merit Review (AMR) processes.
To oversee the department operations, to design & develop Faculty & Research Information systems, to handle the finances of the FD Office and manage the policies, to plan & implement the accounting and budgeting activities, to overview the RA's hiring, allocation, alignment, & evaluation, and end-to-end support to the Faculty Review process including handling the Annual Merit review exercise process.
Job Outline- The candidate must oversee the entire department's day-to-day operations.
- The incumbent needs to lead the department's efforts to strategize, design & develop Faculty & Research Information systems.
- S/he needs to handle the finances of the FD Office and manage the policies.
- The person must be responsible for planning & implementing the accounting and budgeting activities.
- The job holder must overview the RA's hiring, allocation, alignment, and evaluation end-to-end process.
Job Specification
Knowledge / Education
Master's Degree
Specific Skills
Proficient IT knowledge
MS Office (with advanced Excel expertise)
Problem-solving skills
Communication skills
Interpersonal skills and multitasking ability
Team management
Networking skills
Time management skills
Attention to detail
Desirable Experience- 8 to 10 years of experience in managing diversified teams and handling data.
- Proven exposure to academic and research activities.
Job Interface/Relationships:
Internal
FD staff, Faculty in different areas, senior administrative members, IT, LRC, Finance, Commercials, Operations and HR
External
Software service providers, Visiting Faculty, vendors, other academic institutions
Key Responsibilities and % Time Spent
Oversee the Operations of the department (Manage processes and policies) - 25%
Overview the end-to-end process of RA's hiring, allocation, alignment, and evaluation - 20%
Responsible for planning & implementing accounting and budgeting activities - 20%
End-to-end support to the Faculty Review process and handle the Annual Merit review exercise
25%
Strategize, design & develop Faculty & Research Information systems - 10%
Total Time Spent on all Responsibilities - 100%
KRA - Oversee the Operations of the department (Manage processes and policies)
KPI - Quality of support provided
Cycle time reductions in response time
No. of administrative policies drawn up in a year
Measure - On time, error-free and smooth completion of activities
Weightage - 25%
KRA - Overview the end-to-end process of RA's hiring, allocation, alignment, and evaluation
KPI - No. of RAs Hired and Quality of Hiring
RA Hiring Cycle time reduction.
No. of RA Trainings conducted.
Improved process of RA Performance Management
Measure - No. of premier academic institutions contacted and converted.
Number of offers made.
Effective social media utilization.
Weightage - 20%
KRA - Responsible for planning & implementing accounting and budgeting activities
KPI - Reviews reports to analyse projections against actual figures, budgeted expenses against final totals, and suggests methods of improving the planning process.
Facilitate the development metrics to monitoring budgets and their performance
Measure - Meeting the deadlines set from time to time.
Ensure flawless data management.
Weightage - 20%
KRA - End-to-end support to the Faculty Review process and handle the Annual Merit review exercise
KPI - Guide the internal team, and work with faculty to update DM for their Activity Reports and CV.
Facilitate coordination between FA office and internal team to update DM with teaching related data.
Coordinate with Committees/Task forces Conveners, Chairs on faculty service contribution.
Share the updated faculty Activity Reports, CV with the AMR Committee and Area Leaders.
Coordinate to complete AMR meetings, work with Dean on increments, prepare faculty annual appraisal letters.
Work with HR in order that faculty gets revised pay on time.
Measure - Effective coordination with faculty, committees, other departments (HR, GRAF)
Timely conduct of meetings.
Ensure error free process implementation
Weightage - 25%
KRA - Strategize, design & develop Faculty & Research Information systems
KPI - Accuracy and completeness of the database
Ensure timely update of faculty related information on the faculty portal.
Improvement of IT process& systems of the department.
Error free and timely data submission to Accreditation Office
Measure - Accurate, and timely creation of data
Efficient and effective reports preparation.
Meeting the deadlines set
Help with reports generation.
Weightage - 10%
KRA - Facilitate the RCI Reporting and Review Process
KPI - Ensure that RCI Periodic reviews are conducted, and budgets are managed
Measure - Ensure Quarterly, Mid-year and Annual reports are prepared/shared across RCIs to enhance collaboration & cross-RCI learning.
Assist the Associate Dean in RCI oversight activities.
Help the Associate Dean in the annual evaluation of the RCI by providing supporting documentation/reports/ metrics