Quality Assurance Coordinator & Document Controller
Job Description
Overview
PM Group is a leading International engineering, architecture, project and construction management firm. With a network of offices in Europe, Asia and the US and a multi-disciplined team of over 3,700 people, we deliver complex, capital projects in the life sciences, food and beverages, mission critical/ICT, advanced manufacturing, energy and environmental sectors.
Due to our on-going success securing large-scale projects for 2024 we have a requirement for Quality Assurance Coordinator & Document Controller
Responsibilities- Promoting consistent quality assurance practices across all BU activities
- Performing internal audits in accordance with the audit schedule
- Following up on audit findings to drive the resolution and close out of outstanding actions
- Facilitating audits by external parties, i.e. certification bodies, Customer, etc.
- Supporting implementation of the BU Quality Objectives Programme . Drive Quality Objectives to closure.
- Conducting QMS inductions, Originator awareness and core QMS document awareness training
- Driving the adoption of critical company procedures (core QMS documents)
- Facilitating MOE improvement initiatives
- Assisting BU Management to identify and implement improvement of work methods and updates to QMS
- Assisting with the development of localised procedures where required, ensuring consistency and compliance to PM Group QMS
- Providing timely updates as required for monthly reports, management meetings, Maintain and Issue the Quality KPIs.. , etc.
- Supporting GQM as requested
- Act as a Single Point of Contact for any Quality related issues and manage folder structure on common drives
- Log and drive the corrective and preventive actions to closure.
- Assure document quality to include completeness, accuracy and compliance with established procedures.
- Actively participate in Quality Meetings with Quality Single Point of Contacts (QSPOCs) across the globe and recommend any changes in the established Company Procedures.
- Act as a company representative for ISO 9001:2015 audit.
- Train new joiners on Quality Management System.
- Maintain document control systems, ensuring accuracy and compliance with QMS.
- Oversee document numbering, version control, and revision tracking.
- Facilitate document distribution to appropriate stakeholders.
- Organize and archive documents according to company policies.
- Retrieve records for audits and project needs as required.
- Administer document control software (Proarc, Fusion Light, PIMSetc) and resolve system issues.
- Train staff on document control procedures and best practices.
Qualifications
We would like to hear from candidates who have:
- Qualification in related subject (e.g. Quality Management, Science, Business or Engineering) is preferable although not essential
- A suitable level of experience and knowledge gained in any Engineering consultancy or EPC with proven experience in minimum one Document Management System (Fusion, PIMSetc).
- Excellent IT skills - Proficiency in the use of Microsoft Word, Excel and PowerPoint
- Accuracy and attention to detail essential
- Ability to effectively prioritise and execute multiple tasks with minimal supervision
- Proven problem solving ability
- Excellent interpersonal, verbal and written communication
- Self-motived, assertive and result orientated with a positive outlook
- Strong organization skills and the ability to coordinate and manage their own time
Why PM Group
As an employee-owned company, we are inclusive, committed and driven. Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy.
Inclusion and Diversity are core to our culture and values. Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas. Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.