L&I Operations Specialist

apartmentHitachi Energy placeBangalore calendar_month 

Job Description

Mission Statement:

The Legal & Integrity (L&I) Operations Specialist is responsible for carrying out a wide range of administrative and data management activities to ensure smooth operations and efficient running of the Legal & Integrity function, globally. This includes managing data, overseeing critical processes, and providing support to L&I Team members around the world.

Your Responsibilities:

  • Ensure accuracy, quality and integrity of data in various systems used by the L&I team for managing Matter, Spend, Knowledge, Learning Managment System etc.
  • Pro-actively maintain and enforce document management and retention policies, procedures, and best practices to ensure optimal data quality of L&I documents).
  • Participate in the smooth running of and adherence to key processes within the L&I function, such as Outside Counsel engagement (e.g. raising Purchase Orders) etc.
  • Serve as a point of contact for internal and external (e.g. Law Firms) inquiries, providing timely and professional responses.
  • Lead the Operations on-boarding of new L&I colleagues, to ensure they are able to use the tools and become familiar with processes in place as smoothly as possible.
  • Assist in the roll-out of new systems, for example by assisting with testing or documentation.
  • Provide Level 1 support (general User support, not technical) to the L&I community.
  • Collaborate with cross-functional, international teams to support business objectives and support continuous improvement.
  • Handle confidential information with discretion and maintain a high level of professionalism at all times.
  • Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background:

  • Bachelor's degree in Business Administration, BCA, B.Tech or related field.
  • 2-3 years of experience in an administrative role, with a focus on data management.
  • Self-starter caliber who could own tasks through to completion.
  • Strong attention to detail & excellent organizational skills.
  • Ability to handle multiple tasks simultaneously.
  • Proficiency in both spoken & written English language is required.
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