Workplace Specialist
What You'll Do:
You will be reporting to the Workplace-Director. You will work from the Pune office.
As a Workplace specialist, you will provide administrative and ancillary support to the company. Responsibility may include assisting with copy services, mail and distribution services, records retention, office reception, utility services and communication systems.Member of general administrative staff and coordinates with necessary vendors to meet organizational needs. Additionally, you will be part of the global Workplace team
What Your Responsibilities Will Be:
- Be the welcoming face of the office, ensuring a warm and professional first impression.
- Greet and assist employees, clients, and visitors while maintaining a friendly and engaging demeanor.
- Liaise with staff and external vendors to coordinate front desk operations smoothly.
- Manage and maintain the tidiness of the reception area and common spaces.
- Handle general office inquiries, providing timely responses and escalating where necessary.
- Sort and distribute incoming mail, flagging urgent items for immediate action.
- Act as the point of contact for outgoing courier and postal deliveries.
- Raise service tickets with property management and follow up to ensure timely resolution.
- Ensure security protocols are followed, including visitor registration and access management.
- Coordinate with security staff to manage material inward/outward movements, verifying delivery documents.
- Monitor stock and place recurring orders for office pantry supplies, including coffee, tea, and other essentials.
- Track and manage office supplies, ensuring availability for employees.
- Approve and oversee business card orders for employees.
- Assist the Workplace Team in coordinating office events, team meetings, and employee engagement activities.
- Support logistics for weekly lunches, team-building activities, and leadership meetings.
- This is a full-time, onsite role, requiring availability 5 days a week to ensure smooth daily operations.
What You'll Need to be Successful:
Graduate. 4+ years of experience in managing front desk operations and office administration.- A warm, welcoming, and professional demeanor to create a positive first impression for employees and visitors.
- Ability to multitask, prioritize responsibilities, and maintain a well-organized front desk and office space.
- Ensure accuracy in mail handling, inventory management, visitor logs, and administrative tasks.
- Take ownership of tasks, anticipate workplace needs, and resolve issues efficiently.
- Ability to interact professionally with employees, clients, vendors, and leadership across all levels.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Suite (Docs, Sheets, Slides, Forms).
- Comfortable working in a fast-paced environment, handling unexpected situations with confidence.
- Bring enthusiasm, teamwork, and a People-first mindset to create an engaging and vibrant workplace.
#LI-Onsite
How We'll Take Care of You:
Total Rewards
In addition to a great compensation package, paid time off, and paid parental leave, many Avalara employees are eligible for bonuses.
Health & WellnessBenefits vary by location but generally include private medical, life, and disability insurance.
Inclusive culture and diversity
Avalara strongly supports diversity, equity, and inclusion, and is committed to integrating them into our business practices and our organizational culture. We also have a total of 8 employee-run resource groups, each with senior leadership and exec sponsorship.
Learn more about our benefits by region here: Avalara North America
What You Need To Know About Avalara:
We’re Avalara. We’re defining the relationship between tax and tech.
We’ve already built an industry-leading cloud compliance platform, processing nearly 40 billion customer API calls and over 5 million tax returns a year, and this year we became a billion-dollar business. Our growth is real, and we’re not slowing down until we’ve achieved our mission - to be part of every transaction in the world.
We’re bright, innovative, and disruptive, like the orange we love to wear. It captures our quirky spirit and optimistic mindset. It shows off the culture we’ve designed, that empowers our people to win. Ownership and achievement go hand in hand here.We instill passion in our people through the trust we place in them.
We’ve been different from day one. Join us, and your career will be too.
We’re An Equal Opportunity Employer
Supporting diversity and inclusion is a cornerstone of our company — we don’t want people to fit into our culture, but to enrich it. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, age, gender, national orientation, disability, sexual orientation, US Veteran status, or any other factor protected by law.If you require any reasonable adjustments during the recruitment process, please let us know.