Executive Assistant to CEO

Job Description

You will be instrumental in supporting the CEO's strategic initiatives and will need to demonstrate a thorough understanding of the business objectives to align administrative duties accordingly. Your ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment will be key to the organization's success.

• Manage the CEO's calendar and schedule appointments efficiently.
• Organize and prioritize urgent tasks for the CEO.
• Prepare and edit correspondence, reports, and presentations.
• Serve as a liaison between the CEO and other departments.
• Coordinate travel arrangements, including itineraries and accommodations.
• Plan and execute meetings, ensuring necessary materials are available.
• Handle confidential information with utmost discretion.
• Review and manage incoming communications on behalf of the CEO.
• Assist in the preparation of board meeting agendas and minutes.
• Monitor project timelines and follow up on pending matters.
• Facilitate communication and outreach with internal and external stakeholders.
• Conduct research and compile reports as required.
• Provide administrative support for special projects and initiatives.
• Track and manage expenses and budgetary records.
• Implement and improve office procedures to increase efficiency.
• Represent the CEO at meetings or events as needed.

• Bachelor's degree in Business Administration or related field.
• Minimum of 5 years of experience in an executive support role.
• Proven experience managing complex calendars and travel arrangements.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Exceptional verbal and written communication skills.
• Ability to maintain confidentiality and manage sensitive information.
• Strong organizational and multitasking abilities.
• Experience in project management is a plus.
• Knowledge of office management systems and procedures.
• Ability to adapt to changing priorities and work under pressure.
• Excellent problem-solving and decision-making skills.
• Demonstrated ability to work independently and take initiative.
• Strong attention to detail and accuracy.
• Familiarity with corporate governance and board meeting processes.
• A proactive approach to identifying and addressing challenges.
• Flexibility to work outside regular office hours when required.

Skills: calender,time management,tech-savvy,administrative,multitasking,problem-solving,project management,organizational skills,adaptability,office management systems,attention to detail,calendar management,microsoft office suite,communication skills,travel arrangements,confidentiality,decision-making