Office Manager - BKC - PE Fund

About Our Client

The Office Manager will act as the primary point of contact for internal and external stakeholders, ensuring efficiency, organization, and compliance with corporate policies.

Job Description

Key Responsibilities:

• Oversee and manage office operations to ensure a well-organized and efficient work environment.
• Maintain office supplies inventory, procure materials as needed, and ensure cost-effective purchasing.
• Manage vendor relationships for office supplies, IT support, facility maintenance, and security services.
• Ensure that all office equipment, including printers, phones, and IT infrastructure, is functioning properly.
• Supervise office cleanliness, sanitation, and upkeep in coordination with housekeeping services/ service centre's reception
• Manage office space allocation and oversee any office renovations or workspace modifications; including tracking office lease expiry.
• Ensure compliance with local regulatory requirements and company policies.
• Procurement of any require office insurances.

• Coordinate travel arrangements, including flights, accommodations, transportation, and visa applications for employees.
• Liaise with travel agencies and negotiate corporate rates for travel and lodging.
• Maintain a travel database, track expenses, and ensure adherence to company travel policies.

• Identify, onboard, and manage vendors and service providers to ensure quality services at competitive rates; and adhere to AGP's vendor onboarding process.
• Negotiate contracts and agreements for office utilities, catering, IT services, and other operational needs.
• Ensure timely procurement and cost control for office-related expenses.

• Organize and oversee office events, meetings, conferences, and corporate gatherings.
• Assist in planning internal employee engagement initiatives and celebrations.
• Coordinate hospitality arrangements for visitors, including scheduling, accommodations, and catering.

• Assist the HR in managing employee onboarding processes, including desk setup and welcome kits.
• Maintain office documentation, records, and administrative files.
• Act as a liaison between management and employees for office-related inquiries.
• Support HR functions such as health & safety compliance, and workplace policies.
• Act as Business Continuity Manager for the Mumbai office

• Coordinate with IT teams to ensure smooth operation of office systems and software; including IT set up for new joiners.
• Manage communication tools such as conference rooms, projectors, and teleconferencing equipment.
• Act as a point of contact for troubleshooting basic IT issues in collaboration with the IT department.

The Successful Applicant

Qualifications & Experience:

• Bachelor's degree in business administration, Management, or a related field.
• 10+ years of experience in office management, administration, or a similar role. Ideally understands the dynamic environment at startup phase.
• Experience in managing travel, facilities, and vendor relations.
• Strong knowledge of office procedures, policies, and compliance requirements.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and office management software.
• Familiarity with procurement and budgeting processes.

• Opportunity to setup a new office