Finance Operations - Analyst

Overview:

Skills - AR,O2C Billing

Experience - 3-5 Years

Locations - Hyderabad, Bangalore, Chennai

Shifts - 6:30PM - 3:30 AM

You will be closely working with our Omnicome Agencies Finance Teams.

Responsibilities:

About Annalect India

We are an integral part of Annalect Global and Omnicom Group, the second largest advertising agency holding company in the world in terms of revenue and is the leading global marketing communications company. Our portfolio includes: three global advertising agency networks: BBDO, DDB and TBWA; three of the world’s premium media services: OMD, PHD and Hearts & Science.

We currently have 4000+ awesome colleagues (in Annalect India) who are committed to solve our clients’ pressing business issues. We are growing rapidly and looking for talented professionals like you to be part of this journey.

• The Billing Specialist is responsible for performing a variety of functions relating to the monthly billing cycle for both the Media and Production client billing, which includes:
• Media: reviewing all necessary reports to ensure billing is captured within the appropriate periods: BCR’s, unbilled media, unallocated media reports, etc.
• Production: Verify work requisitions for completeness and accuracy, secure approval before issuing job numbers.
• Follow all company procedures (ie. filter, media types).
• Complete all necessary information on new docket bags and place inside a job screen print-out.
• Ensure all charges are received in the accounting department and are processed against the client's dockets before their billing cycle.
• Calculate all applicable provincial sale taxes in accordance to the outcome of the project involved.
• Request draft billing based on monthly schedule (All Systems)
• Review draft billing to ensure accuracy of billing address, attention, commission rate, taxes, and any specific codes as required by individual clients.
• Distribution of draft billing to BPMs or Media staff for approval.
• Request live billing based on approved draft billing approval, ensuring all credit invoices are supported with details.
• Prepare monthly billing summaries and client specific billing reports, in accordance to any client specific requirements.
• Obtain additional approval for any significant changes between draft and live billing.
• Distribute live billing in accordance to client requirements and maintain all OMG records.
• Request client account receivable statements, review for late payments, distribute in accordance with client requirements.
• Prepare monthly billing schedules for distribution to Media Planners, Buyers and Accounts Payable personnel.
• Work in Progress: Ensure Client Accounting Manager is made aware of any “unusual” issues
• Purchase Orders: If client requires Purchase Orders: collect copies of all billable purchase orders in a timely manner and review regularly against the billing to ensure accuracy.
• Production: Ensure timely receipt of any production invoices. Obtain all necessary authorization to process supplier invoices and ensure all invoices are properly coded prior to input.
• Participate in all internal client fiscal year-end meetings
• Assist with client fiscal year-end reporting, ensuring all billable dollars are captured and billed during client fiscal.
• Preparation of annual reports to assist buyers and planner to support accruals
• Ad hoc reportingResponsible to maintain process documents (SOPs, Process Maps, etc)
• Works in 18:30 – 03:30 hrs

Qualifications:

You will be working closely with

Senior Finance leaders from Omnicom Agencies, Accounting Teams, Controllers and Annalect Internal Leadership

• Bachelors or Post Graduate Degree in accounting or relevant field
• Overall, 3-5 years of overall experience in OTC with atleast 3 years of experience in Billing.
• Having 1-2 yrs of prior experience of Intercompany billing is highly preferred
• Proficient in Advanced Excel, MS Office and the ability to quickly learn any new accounting softwares.
• Ability to multi-task, meet deadlines and communicate effectively within and outside department.
• Ability to work both independently and in a team oriented, collaborative environment
• Ability to prioritize and execute tasks in a high pressure and Stake holders Management skills.
• Flexible and Result Oriented with Strong Written & Oral Communication Skills

Experience in Microsoft Dynamics AX and Concur is a plus