Executive Assistant- MD Office
Job Description
About The Role
Fashion TV is seeking a highly organized, proactive, and strategic Executive Assistant to provide comprehensive support to our MD Office. This role is crucial in ensuring the smooth and efficient operation of the MD&aposs office and contributing directly to the execution of key business strategies.This is an excellent opportunity for a motivated individual with 1-5 years of experience to gain invaluable experience in a fast-paced, exciting industry.
Responsibilities
Strategic Support & Execution:
Support the MD Office in the development and execution of business strategies, including research, analysis, and preparation of presentations.
Track progress on strategic initiatives and provide regular updates to the MD Office.
Prepare high-quality reports and presentations for internal and external stakeholders.
Stakeholder Representation & Relationship Management
Act as a key point of contact for internal and external stakeholders, representing the MD Office with professionalism and diplomacy.
Manage the MD Office Team schedule, prioritizing appointments and ensuring efficient time management.
Facilitate effective communication and collaboration with stakeholders, ensuring timely and accurate information flow.
Proactively identify and address stakeholder needs and concerns.
Efficient Administrative Operations
Manage complex calendars, scheduling meetings, and coordinating travel arrangements.
Prepare and manage correspondence, reports, and other documents.
Maintain organized records and filing systems (both physical and digital).
Ensure the smooth operation of the MD&aposs office, managing supplies and other administrative tasks.
Sound Financial Management
Track and report on budgets related to the MD&aposs office and specific projects.
Process invoices, expenses, and payments accurately and efficiently.
Adhere to company financial policies and procedures.
Identify opportunities for cost savings and efficiency improvements.
Preferred Qualifications- 5 years of experience as an Executive Assistant or in a similar administrative role, preferably supporting senior management.
Experience in the fashion industry, Media & Broadcasting, Brand Licensing and Franchise sales is a plus.
Excellent organizational, time-management, and communication skills (both written and verbal).
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
Strong attention to detail and accuracy.
Proactive and problem-solving attitude.
Key Skills
Executive Administrative Assistance, Calendar Management, Stakeholder Management, Business Strategy, Financial Management, Project Management, Communication Skills, Microsoft Office Suite, Problem-Solving, and Organization Skills
Skills: project management,team building,organization skills,financial management,business strategy,communication,personal assistant,reporting,calendar management,mdo,microsoft office suite,stakeholder management,communication skills,executive administrative assistance,management,problem-solving,presentations,time management