Administrative Assistant Whole-time Director & Sr. EVP

Job Description

Key Responsibilities:

• Schedule Management: Organize and maintain the director's calendar, including scheduling meetings, interviews, appointments, and events, while ensuring optimal time management.
• Communication Handling:Serve as the primary point of contact between the director and internal/external stakeholders, managing correspondence, phone calls, and emails.
• Meeting Coordination:Prepare agendas, coordinate meeting logistics, and document minutes to ensure actionable follow-ups.
• Travel Arrangements:Plan and coordinate domestic and international travel, including accommodations and itineraries, ensuring compliance with organizational policies.
• Document Preparation: Draft, review, and manage reports, presentations, and other documents, ensuring accuracy and confidentiality
• Project Assistance: Support Whole time Director in special projects by conducting research, compiling data, and providing insights to aid decision-making.

Essential Skills and Qualifications:

• Organizational Skills:Exceptional ability to multitask, prioritize, and manage time effectively
• Communication Skills:Strong verbal and written communication skills, with the ability to interact professionally with diverse groups.
• Attention to Detail:Meticulous in ensuring accuracy in all tasks and communications.
• Discretion:Ability to handle confidential information with integrity and professionalism
• Technical Proficiency:Competent in using office software such as MS Office Suite and familiar with office gadgets and applications