HR & Recruiting Administrative Coordinator (HR Generalist)
Overview:
We have an exciting role of HR & Recruiting Administrative Coordinator who would be responsible for seeking a detail-oriented and proactive support to our HR team with a variety of administrative tasks. This role is responsible for HR data entry, managing semi-automated processes, and providing administrative assistance across multiple HR & recruiting functions.The ideal candidate will be capable of working independently, following instructions and, using good judgment when adapting HR templates. Strong written and verbal English skills are essential.
Experience : 3-5 yearsLocation: Hyderabad
Shift Timing: 3PM-12AM
Skillset: HRIS management, payroll administration, HR communications, Administrative and Recruitment coordination support
About Omnicom Global Solutions
Omnicom Global Solutions is an integral part of Omnicom Group, a leading global marketing and corporate communications company. Omnicom’s branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations, and other specialty communications services to over 5,000 clients in more than 70 countries.
Omnicom Global Solutions India plays a key role for our group companies and global agencies by providing stellar products, solutions, and services in the areas of Creative Services, Technology, Marketing Science (Data & Analytics), Advanced Analytics, Market Research, Business Support Services, Media Services, and Project Management.
We currently have 4000+ awesome colleagues in Omnicom Global Solutions India who are committed to solving our clients’ pressing business issues. We are growing rapidly and looking for talented professionals like you to be part of this journey.
Responsibilities:
Client & Agency Service:
- Data Entry & HRIS Management:
- Accurately input and update onboarding, termination, and change data in REACH, ensuring all records are current and correct.
- Data entry and maintenance of employee lists for Talent focused systems such as: Culture Amp, including reporting.
- Track Training initiatives (courses or conferences), gathering employee feedback and tracking overall relevancy. As well as online learning usage.
- Assist on DE&I data and tracking
- Payroll Administration: Prepare and create Personnel Action Notices (PANS) to be sent to the payroll team.
- Template Management: Identify, edit, and customize templates for HR communications, ensuring they are contextually appropriate for the scenario.
- Administrative Support:
- Provide comprehensive administrative assistance to the HR team, including scheduling, data entry, and document preparation.
- Coordinate immigration-related scheduling, documentation follow-ups, and status tracking.
- Create and manage digital filing systems for HR records, ensuring proper archiving and accessibility.
- Recruitment Assistance:
- Manage interview scheduling, ensuring seamless coordination between candidates, interviewers, and the recruiting team.
- Track and record interview feedback from hiring panels, consolidating information for HR review.
- Maintain HR and recruiting trackers, ensuring accurate and up-to-date information on recruitment activities.
- Support the recruiting team with candidate follow-ups, including communication of interview outcomes.
- Monitor and update candidate status in the applicant tracking system, ensuring all candidate data is accurately recorded.
Qualifications:
Experience:
- 3-5 years in an administrative role, preferably within HR.
- Familiarity with HR systems and tools (experience with REACH/SuccessFactors is a plus).
- Experience working with remote teams or in a global setting is preferred.
Skills:
- Strong English language skills (written and verbal).
- Excellent organizational skills with a keen eye for detail.
- High level of accuracy in data entry and the ability to manage multiple tasks simultaneously.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
- Ability to work independently, taking task instructions from HR team members, primarily through email due to potential time zone differences.
- Strong time management skills, with the ability to prioritize tasks and meet deadlines.
Attributes:
- Ability to exercise discretion and maintain confidentiality.
- Capable of following detailed instructions with limited oversight.
- Strong sense of initiative and ability to adapt templates appropriately.
- Adept at handling sensitive employee data with professionalism and confidentiality.
- Flexible and adaptable, able to thrive in a remote work environment.