Executive Assistant to CEO

Job Description

Overview

This role is essential not only for the efficient functioning of the executive office but also for contributing positively to the overall organizational culture and effectiveness.

• Manage and maintain the CEO's calendar, ensuring optimal use of time.
• Coordinate meetings, including the preparation of agendas and materials.
• Act as the primary point of contact for internal and external communications.
• Prepare and edit correspondence, reports, and presentations.
• Arrange and manage travel itineraries and accommodations.
• Support special projects and initiatives as directed by the CEO.
• Handle confidential information and maintain discretion at all times.
• Assist in preparing budgets and tracking expenses for the executive office.
• Maintain an organized filing system for important documents.
• Research and compile information for decision-making and projects.
• Ensure timely follow-up on action items from meetings.
• Perform general office duties, such as answering phone calls and responding to inquiries.
• Facilitate communication between departments and stakeholders.
• Assist in planning and hosting company events and executive meetings.
• Stay up to date with industry trends and organizational news.

• Bachelor's degree in Business Administration or related field.
• Minimum of 5 years of experience as an Executive Assistant or in a similar role.
• Proven track record of supporting senior executives.
• Exceptional written and verbal communication skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management tools and software.
• Ability to work independently and prioritize tasks effectively.
• Demonstrated professional demeanor and ability to interact with high-level stakeholders.
• Strong attention to detail and accuracy in all tasks.
• Ability to maintain a high degree of confidentiality.
• Excellent organizational and multitasking skills.
• Familiarity with basic financial and budgeting processes.
• Knowledge of office management procedures and protocol.
• Adaptability to changing priorities and demands.
• Strong problem-solving skills and ability to think critically.
• Willingness to work flexible hours as needed.

Skills: multitasking,event planning,time management,problem-solving,confidentiality,budget preparation,microsoft office suite,communication skills,travel arrangements,office duties,research skills,organizational skills,calendar management,correspondence preparation,project management tools,calender,adaptability,reporting,meetings coordination,filing system organization,delegation sheet,financial acumen,administrative,expense tracking,presentation skills,problem solving,project management