Office Executive/ Assistant - Hyderabad
Job Description
The Company
Imerys is the worlds leading supplier of mineral-based specialty solutions for the industry with 3.8 billion in revenue and 13,700 employees in 54 countries in 2023. The Group offers high value-added and functional solutions to a wide range of industries and fast-growing markets such as solutions for the energy transition and sustainable construction, as well as natural solutions for consumer goods.Imerys draws on its understanding of applications, technological knowledge, and expertise in material science to deliver solutions which contribute essential properties to customers products and their performance. As part of its commitment to responsible development, Imerys promotes environmentally friendly products and processes in addition to supporting its customers in their decarbonization efforts.
The Position
Office Executive/ Assistant
Job Summary
KEY TASKS AND RESPONSIBILITIES
Safety- Ensure Office is safe and hazard free and Covid safety in the workplace
- Organise periodic Safety Meetings
- Maintain a clean, uncluttered and safe office environment
- Maintain and discharge all Administrative functions in a prompt and efficient manner including
- Periodic clearing of payments for trade associations, newsletters and memberships
- Managing of Annual Maintenance Contracts (Negotiations, Service & Payments)
- Dispatch & Entry for all shipments/ materials/ parcels outgoing by courier or hand
- Ensure trouble free and smooth operations for all communication hardware and services for office, team and visitors
- In coordination with respective departments (Customer Care) and service providers
- Support sales for logistics matters when necessary
- Own and update customers mailing lists on a regular basis
- Coordinate Customer Days with concerned managers, site team and communications for smooth and successful events
- Be the Communication Correspondent Representative for the Imerys India office and sales activities
- Oversee exhibitions, and customer events nationally
- Negotiate contracts with venues, vendors, and service providers. Budget management in line with the agreed budget for the events.
- Organise internal events, meetings, or conferences for Customer days and Imerys local / International internal meetings
- Create and manage merchandising and signage material according to Imerys guidelines.
- Assist Communications Business Partners with local communications tools such as Secar Gazette, local advertising in printed and internet-based publications, and web-based events according to Imerys guidelines.
- Follow up with a debriefing after Tradeshows to share post-show assessment.
- Organise and arrange Flights & Trains tickets/Visas/Hotels/Cars/Forex/SIMs, etc
- For the team and all inbound visitors
- Bachelor&aposs Degree in Business administration or any related education.
- 8-10 years experience in office management
- Proficiency in Google Suite is a must (Google Docs/ Google Slides/ Google Sheets)
- Good planning and organisational skills
- Excellent communication skills, both verbal and written
- Excellent command of English language
- Good time management and multitasking skills
- Experience in event management is a plus
- Ability to supervise people
Imerys Leadership Competencies
Cares for Self and Others- You demonstrate self-awareness and nurture an inclusive and safe environment, empowering people to do their best.
- You work together across boundaries to achieve shared goals.
- You understand (internal and external) customer needs and take action to meet them.
- You deliver sustainable results and strive for excellence.
- You think in long-term scenarios, anticipate future challenges and opportunities while prioritising sustainability.
Position Type
Full time
and
Permanent
Only technical issues will be monitored through the below inbox:
recruiting.support@ imerys.com
PLEASE DO NOT SUBMIT RESUMES OR APPLICATIONS TO THIS EMAIL, AS THEY WILL NOT BE REVIEWED.
To ensure fairness and legal compliance in our recruitment processes, only applications received through the online application process will be considered.
IMERYS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws.