Manager - IT Procurement

Job Description

Main Purpose:

Primary - As a Global IT Procurement Specialist, you will play a crucial role in running procurement for IT-related products and services across multiple locations worldwide. You will be responsible for negotiating contracts, sourcing suppliers, and ensuring cost-effectiveness while maintaining high-quality standards.

Secondary - Internal partner and vendor management for the procurement function

Knowledge Skills and Abilities, Key Responsibilities:

• Experience in procuring enterprise class IT products for large and geographically spread global organisations. Specific experience in IT infrastructure such as Network equipment, End-User Terminals (EUT), MPLS links, Telecom services, and Data centre equipment procurement is required.
• Identify, develop contingency, and mitigate risks associated with IT infrastructure procurement, including supply chain disruptions, product quality issues, and cybersecurity threats working with the IT CIO and CISO teams.
• Possess basic knowledge of IT equipment import, export, and taxation to run cross-border shipments efficiently.
• Develop and implement negotiation strategies, benchmark pricing against market standards, conduct deal modelling, and drive cost savings.
• Good understanding of contracts and rate cards for professional service contracts with Tier 1 service providers.
• Proven track record to handle large value deals that require effective negotiations for vendor based across multiple geographies.
• Contracts/ Agreement - Ability to review and interpret sophisticated contract T&C's, identify pricing, operational and reputational risk areas for the organisation and ability to negotiate with vendors (legal) as well as internal team members to seek favourable terms of organisation.
• Effectively communication abilities and English language proficiency needed given global internal and external stakeholders.
• Proficient in Excel and PowerPoint to generate reports and presentations.
• Should have worked on standard Procurement ERP solutions, ideally Oracle Fusion - Procurement/Sourcing and Contracts modules.

Other Competencies:

• Ability to say no and pushback on unreasonable requests.
• Willingness to stay updated on industry trends, emerging technologies, and standard processes in IT procurement.
• Ability to work independently, prioritize tasks, and meet timelines while collaborating effectively with cross-functional teams

Key Responsibilities:

• Requirement Analysis: Collaborate with IT teams understand requirements. Analyse technical specifications and performance criteria to identify suitable procurement options.
• Vendor Selection: Conduct market research, request proposals, and assess supplier capabilities to ensure alignment with needs and objectives. Identify, evaluate, and select with IT partners.
• Procurement Execution: Manage the E2E procurement process, including requisition, supplier evaluation, purchase order issuance, and order tracking. Coordinate with internal teams, vendors, and logistics partners to ensure timely delivery of IT products procured.
• Cost Optimization: Develop and implement strategies to optimize infrastructure procurement costs while maintaining quality and reliability. Cost savings - volume discounts, process improvements through negotiation, supplier consolidation, and demand forecasting.
• Vendor Management: Establish/ maintain strong relationships with suppliers. Monitor vendor performance, resolve issues, and call out concerns as needed to ensure adherence to contractual obligations and service level agreements.
• Compliance: Ensure compliance with procurement policies, procedures, and regulatory requirements. Maintain accurate records, documentation, and audit trails to support compliance efforts and internal controls.
• Renewals Management: Ensure timely renewal of services within the category and support software renewal deals (tactical one's)

Qualifications:

• Bachelor's degree in information technology, business administration, or a related field. Advanced degree or equivalent experience or professional certifications (e.g., CSCP, CIPS, CPSM) are helpful.

Key Relationships and Department Overview:

• Work closely with the IT Stakeholders