Gurgaon - Executive Assistant

You will provide high-level administrative and operational support, ensuring seamless coordination of activities, follow-ups, and efficient time management for the CEO.

Key Responsibilities:

• Executive Support:
• Manage and organize Piyanka's calendar with precision, ensuring efficient scheduling, prioritizing, and balancing commitments.
• Take full responsibility for coordinating and executing follow-ups on behalf of the CEO with internal teams and external clients.
• Prepare correspondence, presentations, and reports as needed, demonstrating solid business and financial understanding.
• Handle Piyanka's travel arrangements, including booking flights, accommodations, and itineraries, ensuring smooth travel experiences.
• Communication & Coordination:
• Serve as the first point of contact, representing the CEO in client communications with professionalism and clarity.
• Manage communications, screen emails, and respond on behalf of the CEO when required.
• Liaise with internal and external stakeholders, facilitating strong relationships and ensuring timely follow-ups.
• Strategic & Financial Oversight:
• Manage invoicing and account receivables via invoicing apps.
• Edit and send client contracts and SOW on behalf of the CEO.
• Work closely with cross-functional teams on business operations and strategic initiatives that require executive input.
• Entrepreneurial Mindset & Problem Solving:
• Proactively anticipate needs and provide solutions in dynamic business situations.
• Demonstrate flexibility and adaptability to pivot as priorities shift within the fast-paced startup environment.
• Utilize your tech-savviness and continuous learning attitude to adapt to new tools and systems as required by the role.

PLEASE APPLY IF YOU ARE WILLING TO WORK FROM 8:00 pm TO 12 am IST (Overlap hours with US)

We welcome applications from all over INDIA, as this is a REMOTE opportunity.

• Education: MBA in Finance from a reputable institution.
• Experience: Proven experience in a similar role, preferably supporting a senior executive in a fast-paced, entrepreneurial setting. (Ideally 4+ years in a similar role)
• Skills:
• Exceptional attention to detail with the ability to manage complex schedules and tasks.
• Excellent verbal and written communication skills, with the ability to represent the CEO professionally and effectively.
• Strong business acumen with a solid understanding of finance and technology.
• Tech-savvy, with the ability to quickly learn and adapt to new tools and software.
• High level of flexibility, proactive problem-solving skills, and a strong sense of ownership.
• Mindset: Entrepreneurial and highly motivated, with the ability to work independently while managing multiple priorities.

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