Personal Secretary /Executive Assistant - Andheri

Job Description

Key Responsibilities:

• Manage management calendars, including scheduling meetings, travel logistics and activities, including accommodations, transportation, and meals.
• Manage professional and personal scheduling for the management, including agendas, mail, email, phone calls, client management, contract management.
• Organize and prioritize executive's to-do lists, ensuring deadlines are met.
• Manage visitor check-ins, appointments, and provide necessary information about office policies.
• Handle day-to-day administrative duties, including data entry, filing, managing office supplies, and preparing reports.
• To take meeting notes
• Assist with project coordination and follow-ups to ensure deadlines are met.
• Support office operations by coordinating resources, managing logistics for meetings, and ensuring that the office runs smoothly.
• Serve as the point of contact for staff, clients, and visitors.
• Maintain effective communication between departments, vendors, and stakeholders.
• Address inquiries, resolve issues, and provide excellent customer service to both internal and external parties.
• Act as a liaison to ensure smooth communication and workflow between departments.
• Going through the incoming documents (memos, invoices) and redistributing them
• Office duties such as sourcing office supplies and handling the filing system
• Handle sensitive information with the utmost discretion and confidentiality.

Skills and Qualifications

3+ years of experience in a similar role, ideally combining executive assistance, administrative support, operations coordination, and personal assistance.

Strong organizational, time management, and multitasking abilities.

Excellent verbal and written communication skills.

Ability to work independently, manage multiple priorities, and thrive in a fast-paced environment.