Executive Assistant( 1or 2 years experience)

Job Description

EXECUTIVE ASSISTANT TO CEO

JOB OVERVIEW:

The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

REQUIRED QUALIFICATION:

• Education: Bachelor's degree or equivalent work experience.
• Experience: Minimum of 2 years in an executive assistant or similar role, supporting C-suite executives.
• - PREFERRED QUALIFICATION:
• Previous experience supporting a CEO or senior executive in a fast-paced or high-growth company.
• Knowledge of business operations, strategic planning, and board management.
• Experience in handling confidential and sensitive business matters.

REQUIRED SKILLS :

• Excellent verbal and written communication skills.
• Strong organizational skills and ability to manage multiple projects simultaneously.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other productivity tools.
• Exceptional attention to detail and ability to prioritize tasks in a fast-paced environment.
• High level of professionalism and integrity.
• Strong problem-solving and critical thinking abilities.
• Ability to maintain a calm and composed demeanor under pressure.
• KEY RESPONSIBILITIES :
• Executive Support:
• Manage the CEO's calendar, appointments, and travel arrangements, ensuring efficient use of time.
• Act as a liaison between the CEO and internal/external stakeholders, including board members, senior leadership, clients, and partners.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Handle confidential information and sensitive issues with discretion and professionalism.
• Prioritize and manage tasks independently while keeping the CEO informed of important deadlines and issues.
• Communication Management:
• Screen and manage incoming communications (emails, phone calls, and mail), respond or delegate as necessary.
• Organize and maintain CEO's files, records, and documents, ensuring that everything is easily accessible.
• Meeting & Event Coordination:
• Organize and coordinate meetings, conference calls, and video conferences for the CEO and other executives.
• Plan and execute events, including board meetings, company off-sites, and special CEO engagements.
• Project Management & Coordination:
• Assist the CEO in managing key projects, ensuring deadlines are met and tracking deliverables.
• Provide administrative support for strategic initiatives, including scheduling, data collection, and status reporting.
• Track and follow up on action items from meetings to ensure timely completion.
• Financial Assistance:
• Assist in managing the CEO's reports and follow up with donors and clients .
• Followup bills clearance for executive-related activities .
• Office Management:
• Oversee the day-to-day operations of the executive office, including office supplies, technology, and facilities management.
• Maintain a professional and organized office environment.
• Confidentiality & Discretion:
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Act as the CEO's trusted advisor and confidante when needed.