Executive Assistant to CEO

Job Description

Overview

The role not only involves managing schedules and communications but also contributes to the overall efficiency of the executive team and alignment with the company's strategic goals.

• Manage the CEO's calendar, including scheduling meetings and appointments.
• Prepare and organize meeting agendas, documents, and presentations.
• Act as the point of contact between the CEO and internal/external stakeholders.
• Assist in the preparation of reports and correspondence for the CEO.
• Coordinate travel arrangements and itineraries for the CEO.
• Handle confidential information with discretion and professionalism.
• Monitor the flow of information to/from the CEO's office.
• Attend meetings, take notes, and follow up on action items.
• Develop and implement office protocols to improve efficiency.
• Assist in project management and follow up on key initiatives.
• Organize events, conferences, and team-building activities.
• Maintain an organized filing system for sensitive documents.
• Conduct research and compile information as required by the CEO.
• Provide administrative support to the executive team as needed.
• Manage office supplies and ensure the office environment is efficient.

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 5 years of experience supporting executives, preferably in a corporate setting.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Proven ability to handle multiple tasks and prioritize effectively.
• Familiarity with office management systems and protocols.
• Experience in project management and coordination.
• Strong interpersonal skills to interact effectively with varied stakeholders.
• Ability to work independently and take initiative.
• High level of confidentiality and professionalism.
• Detail-oriented with strong organizational skills.
• Ability to adapt to changing priorities and work in a fast-paced environment.
• Knowledge of governance processes and corporate protocols is a plus.
• Experience in a similar role within a multinational organization is preferred.
• Strong problem-solving skills and ability to think critically.
• Flexibility to work longer hours when necessary to support the CEO.

Skills: organizational skills,calender,project management,communication skills,travel arrangements,administrative,organizational abilities,problem-solving skills,microsoft office suite,attention to detail,time management,interpersonal skills,executive team,problem solving,multitasking skills,excel