Accounts Payable -Finance Operation Specialist

Overview:

Shift : 04:00 PM - 01:00 AM

Specialist - Accounts Payable

You will be closely working with our Omnicom Agencies Finance Teams.

About Omnicom Global Solutions

Omnicom Global Solutions is an integral part of Omnicom Group, a leading global marketing and corporate communications company. Omnicom’s branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations, and other specialty communications services to over 5,000 clients in more than 70 countries.

Omnicom Global Solutions India plays a key role for our group companies and global agencies by providing stellar products, solutions, and services in the areas of Creative Services, Technology, Marketing Science (Data & Analytics), Advanced Analytics, Market Research, Business Support Services, Media Services, and Project Management.

We currently have 4000+ awesome colleagues in Omnicom Global Solutions India who are committed to solving our clients’ pressing business issues. We are growing rapidly and looking for talented professionals like you to be part of this journey.

Responsibilities:

Client & Agency Service:

• Serve as the main point of contact to create and maintain financial tracking for Totality-related HCP, patient, and advocacy contracts, working with account team to create and submit paperwork, ensuring activities and FMV rates align, circulating contracts for signature, processing payments, managing amendments and change orders, collecting supporting documentation and closing out totalities upon completion.
• Implement quarterly reconciliation of invoices against accounts receivable records to ensure cashflow for vendor payments
• Manage vendor invoicing and payments from setup through PO submission invoice upload, and payment tracking.
• Create and maintain out-of-pocket expense records, track payment due dates, and coordinate with Accounts Payable to ensure on-time vendor and partner payments.
• Collaborate with SMEs (e.g., paid team) to ensure invoices are tracked and billed to clients appropriately.
• Ensure out of pocket billing is done in advance of payments owed to vendors.
• Support in regularly checking client PO portal for new purchase orders and track client invoice payments.
• Update our master internal revenue tracker with PO numbers, account contacts, budgets, and project documentation links.
• Serve as support to Operations Lead to guide and train staff on client-approved financial and operational templates and forms.
• Access client procurement system to track and manage scopes in partnership with Operations and finance
• Support spokesperson travel research and coordination, including communication with clients and spokespeople on options, itineraries, calendar invitations, credit card authorizations and expenses.

You will be working closely with:

• Senior Finance leaders from Omnicom Agencies, Accounting Teams, Controllers and Annalect Internal Leadership

Qualifications:

• Bachelors or Post Graduate Degree in accounting or relevant field with
• Overall, 6-8 years of overall experience with at least 3-4 years of experience in AP and at least 2 years of experience as a supervisor.
• Having 1-2 yrs of prior experience of AR or Billing is highly preferred
• Proficient in Advanced Excel, MS Office and the ability to quickly learn any new accounting softwares.
• Ability to multi-task, meet deadlines and communicate effectively within and outside department.
• Ability to work both independently and in a team oriented, collaborative environment
• Ability to prioritize and execute tasks in a high pressure and Stake holders Management skills.
• Flexible and Result Oriented with Strong Written & Oral Communication Skills
• Experience in Microsoft Dynamics AX and Concur is a plus