Business Assistant (Executive Assistant)
Overview:
Experience - 3-5 Years
Location - Only Hyderabad
Skills - Executive Assistant, Calendar, travel and expense management
Shift - 6:30 PM - 3:30 AM
We have an exciting role of Business Assistant. This role is responsible for ensuring executive has time to complete necessary preparation work for meetings and assist in material development as needed. Support team with other ad hoc projects, including job code maintenance, data entry, etc
Responsibilities:
About Omnicom Global Solutions
Omnicom Global Solutions is an integral part of Omnicom Group, a leading global marketing and corporate communications company. Omnicom’s branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations, and other specialty communications services to over 5,000 clients in more than 70 countries.
Omnicom Global Solutions India plays a key role for our group companies and global agencies by providing stellar products, solutions, and services in the areas of Creative Services, Technology, Marketing Science (Data & Analytics), Advanced Analytics, Market Research, Business Support Services, Media Services, and Project Management.
We currently have 4000+ awesome colleagues in Omnicom Global Solutions India who are committed to solving our clients’ pressing business issues. We are growing rapidly and looking for talented professionals like you to be part of this journey.
Let us build this, together!
Client & Agency Service:
- Connect with other support staff to ensure executive calendars are planned, aligned, and free of conflicts
- Ensure executive has time to complete necessary prep work for meetings, and assist in material development as needed
- Set up conference calls and video conferences, reserve appropriate conference rooms, and order meals and beverages, as necessary
- Work with executive to ensure pressing tasks are handled in a timely manner, and assist where possible
- Follow up with executive on a regular basis to evaluate status of to-do list and add new items
- Provide backup support to CEO when Executive Assistant is on PTO
- Manage the submission of expenses for executives in a timely manner
- Provide travel guidance and planning assistance for flights, hotels, and cars
- Assist Finance team with ensuring employee timesheets are submitted accurately, with errors resolved
- Review and verify expense reports through coordination with Project Management and Business Development teams
- Support team with other ad hoc projects, including job code maintenance, data entry, etc.
Qualifications:
This may be the right role for you if you have.
Education: Bachelor’s degree in human resource, Business Administration, or a related field.
Experience:Proven experience in a similar role, with a strong understanding of agency business operations, preferably in a fast-paced, dynamic environment.
Skills:
- 3 – 5 years’ experience in a corporate office role (preferably in the United States)
- Proven experience in data entry or administrative support
- Strong attention to detail and high level of accuracy
- Excellent time management skills
- Ability to prioritize tasks and manage multiple projects simultaneously
- Ability to adapt to change in direction and process
- Strong communication skills (written and verbal)
- Comfortable with Microsoft Office Suite – Outlook, Word, PowerPoint, and especially Excel
- Problem-solving mentality
- Curious and patient individual