Procurement Officer

The ideal candidate will have experience in IT procurement, a strong understanding of software licensing, and the ability to negotiate effectively with suppliers.

Key Responsibilities:

1. Vendor Management

• Identify, evaluate, and manage vendors and suppliers to meet quality, cost, and delivery requirements.
• Build and maintain relationships with key vendors and monitor supplier performance.
• Conduct regular supplier evaluations to ensure compliance with company standards.
• Procurement Process Management
• Coordinate the procurement process, including preparing purchase orders, monitoring inventory levels, and ensuring timely delivery of goods.
• Oversee contract negotiations, ensuring cost-effective and favorable terms for the company.
• Collaborate with the legal team to review terms and conditions in vendor contracts.
• Cost Analysis and Budgeting
• Analyze and assess total costs of company purchases and work to reduce unnecessary expenditures.
• Assist in preparing procurement budgets and forecasts based on project and operational needs.
• Perform cost-benefit analysis for different software tools and equipment, considering long-term value.
• Compliance and Documentation
• Ensure procurement activities comply with internal policies, procedures, and external regulations.
• Maintain detailed records of all procurement transactions and supplier agreements.
• Prepare and present regular reports on procurement activities, spend, and savings.
• Risk Management and Mitigation
• Identify potential risks in the supply chain and develop strategies to mitigate these risks.
• Ensure continuity of supply by developing alternative sourcing options for critical items.
• Cross-Functional Collaboration
• Collaborate with IT, finance, legal, and project management teams to identify procurement needs, streamline purchasing, and support operational goals.
• Engage with stakeholders to understand software and equipment requirements for new projects.

• Education: Bachelor’s degree in Business Administration, Supply Chain Management, or related field. Certification in procurement or supply chain management (e.g., CIPS, CPSM) is a plus.
• Experience: 4+ years of experience in procurement, ideally in IT or software-related purchasing.
• Technical Knowledge: Familiarity with software licensing models, cloud services, SaaS procurement, and vendor management best practices.