IND Project Coordinator and Operations Support

Posting Description:

Job Posting Title

Project Co-ordinator and Operations Support

Aon Title

Job Code: 125714 (IND Consultant I GSM - Strat Ops Trans)

Business Unit

ASC

Team

Legal and Compliance Centre of Excellence (COE)

Education

Minimum qualification - graduation

Preferred Experience

3 to 4 years of experience

About AON:

Aon plc (NYSE: AON) is a leading global professional services firm providing a broad range of risk and human capital solutions. Our 50,000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance.

Aon is an equal opportunities employer. Aon's recruitment and selection policy ensures the best possible skill mix of colleagues and the highest quality candidates are appointed using objective job-related criteria.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.

Role Summary:

The role shall organize and communicate all the details of projects, specific assignments or tasks to project team members and stakeholders, and serve as a liaison between those team members, stakeholders and the project manager.

You must be able to work in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, timely and efficient. Strong english written and verbal communication skills, decision making ability and attention to detail are equally important. The ideal candidate will be highly organized and demonstrating ability to:

• Work around different time zones
• occasionally put in long hours to meet critical business deadlines
• meet constant demands of prompt turn around and high quality results at short notice from senior leadership

Primary Duties:

• Responsible for supporting PM with the day-to-day management and smooth operation of various projects.
• Working together with local/regional teams for execution of Legal & Compliance transitions/projects, ensuring successful delivery within project scope and timelines.
• Proactively identify and address risks, while also managing client relationships to promptly address concerns and ensure ongoing satisfaction, escalating issues to senior team members as necessary.
• Assist with drafting the all the communication on project and project status to all participants.
• Work with the Project Manager and Core group to eliminate blockers.
• Ensure transition documents like transition intake, business case, internal matrix, go-live sign-offs etc. are duly maintained.
• Meeting Management Support:
• Assist in scheduling meetings with stakeholders like the regional readouts, regular connects
• Making sure participants list is updated and ensure responses/acceptance before meeting start date.
• Taking detailed minutes, follow up on actionable items and deadlines
• Assist in CoE engagement activities and administrative support.
• Collate data from different sources
• Organizing and preparing reports (using excel and Powerpoint)

Required Skills:

• Project coordinator skills – excellent organizational skill, execution as per the project plan and documentation support
• Technical knowledge such as proficiency in MS Excel, Word and PPT (Knowledge of PowerBi, MS Project and Visio will be an added advantage)
• Ability to multitask, adjust and prioritize according to changing needs
• Experts skills with e-mail and calendar/scheduling software applications
• Team player with interpersonal & problem solving skills

• Extremely strong English Communication Skills (written and verbal)
• Ability to work with stakeholders at all levels
• Ability to quickly build, manage and sustain relationships virtually and across international geographies
• An extremely methodical and structured work approach
• Strong data driven and logical orientation